Administrative Assistant

Massanutten Resort; McGaheysville (VA); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Medical, Dental, Vision & Life보험

Free resort amenities and employee-dis

RCI Exchange Vacation Plan

Discounts on hotel and resort accomod

Job summary

Massanutten Resort is seeking a detail-driven contracts assistant to support the Sales team by preparing, typing, reviewing and processing timeshare sales contracts and related documentation using Microsoft Excel and office systems.

You will enter and verify information, ensure completeness, assist with post-sale inquiries, maintain records, and coordinate with internal departments to move transactions smoothly through the contract process.

Qualifications

• Advanced Microsoft Excel skills and comfort with spreadsheets and detailed information.
• Exceptional attention to detail and accuracy.
• Enjoy working with numbers, contracts, documents and data entry.
• Organized and able to manage multiple contracts and priorities.
• Strong written and verbal communication skills.
• Able to work independently while collaborating with a fast-paced Sales team.
• Take pride in producing accurate, professional work.
• Strong computer and office technology skills.

Responsibilities

• Prepare and type timeshare sales contracts and related sales documentation using Microsoft Excel and other office systems.
• Process sales agreements and supporting documentation from initial preparation through completion.
• Enter and verify contract information with a high degree of accuracy.
• Review contracts and documentation for completeness, accuracy, and required information.
• Process changes, modifications, and corrections to sales contracts as needed.
• Work closely with Sales Representatives to ensure contracts are properly prepared and processed.
• Maintain accurate records and documentation related to completed sales.
• Assist with post-sale customer service calls and questions related to contracts and completed sales.
• Communicate with internal departments to help ensure sales transactions move smoothly through the contract process.
• Handle sensitive customer and sales information with professionalism and confidentiality.
• Perform other contract-processing and office responsibilities as needed.

Skills

Attention to detail

Data entry

Numbers

Written communication

Verbal communication

Independent work

Organization

Contract processing

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

Massanutten Resort | Great Eastern Resort Corp

In this specialized role, you will work closely with our Sales team to prepare, type, review, and process timeshare sales contracts and related documentation. You will ensure that sales agreements are accurately entered, processed, and updated while helping maintain a smooth transition from the sales process to contract completion. This is an excellent opportunity for someone who enjoys working with data, documents, contracts, and detailed information and takes pride in getting the details right.

What You'll Do

• Prepare and type timeshare sales contracts and related sales documentation using Microsoft Excel and other office systems.
• Process sales agreements and supporting documentation from initial preparation through completion.
• Enter and verify contract information with a high degree of accuracy.
• Review contracts and documentation for completeness, accuracy, and required information.
• Process changes, modifications, and corrections to sales contracts as needed.
• Work closely with Sales Representatives to ensure contracts are properly prepared and processed.
• Maintain accurate records and documentation related to completed sales.
• Assist with post-sale customer service calls and questions related to contracts and completed sales.
• Communicate with internal departments to help ensure sales transactions move smoothly through the contract process.
• Handle sensitive customer and sales information with professionalism and confidentiality.
• Perform other contract-processing and office responsibilities as needed.

Why Join Massanutten Resort?

Massanutten is 100% Employee Owned and as part of Great Eastern Resort Corp., you'll have the opportunity to work in a growing resort environment with exciting developments and a variety of employee benefits.

What We're Looking For

• Have advanced Microsoft Excel skills and are comfortable working with spreadsheets and detailed information.
• Have exceptional attention to detail and accuracy.
• Enjoy working with numbers, contracts, documents, and data entry.
• Are organized and able to manage multiple contracts and priorities.
• Have strong written and verbal communication skills.
• Are comfortable working independently while also collaborating with a fast-paced Sales team.
• Take pride in producing accurate, professional work.
• Have strong computer and office technology skills.

Benefits

• Employer-Paid ESOP (Employee Stock Ownership Plan) Retirement Plan
• Medical, Dental, Vision & Life Insurance
• Free resort amenities and employee discounts
• RCI Exchange Vacation Plan
• Discounts on hotel and resort accommodations

Compensation

• Pay: $16.00/Hour

Schedule

• Friday-Tuesday

Education

High school or equivalent preferred.

Physical Requirements

This position involves extended periods of sitting and computer work, along with the ability to access office equipment and filing areas. Physical activities may include sitting, standing, typing, writing, reaching, bending, walking, climbing, carrying, kneeling, handling, pushing, and pulling. The employee must be able to operate standard office equipment, including computers, calculators, copiers, printers, and other office machines, and may be required to lift up to 15 pounds.

If you're someone who is dependable that loves accuracy, organization, and getting the details right, we'd love to hear from you!

For more information, contact Sandra at 540-289-4907.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.