IS Administrative Assistant

Menards Inc.; Town of Union (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

Menards Inc. in Eau Claire, WI is seeking an Administrative Assistant to support the Information Services department and a busy technical staff. You will handle scheduling, purchasing, payroll, vendor communication, and general office duties.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office. 1–2 years of administrative experience is preferred, with on-site work in Eau Claire.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of administrative or office support experience preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with purchasing, invoicing, payroll, or expense reporting preferred.

Responsibilities

• Provide general office support and document preparation.
• Maintain calendars and coordinate meetings.
• Process purchase orders and invoices.
• Process weekly payroll and timekeeping records.
• Communicate with vendors and coordinate with external teams.
• Manage office supplies and inventory records.
• Assist leadership with reporting and special projects.
• Identify opportunities to streamline administrative activities.

Skills

Strong organizational skills

Attention to detail

Customer-service mindset

Time management

Independence & teamwork

Adaptable to fast-paced environment

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

POSITION SUMMARY: This Administrative Assistant position performs a wide variety of office and administrative support duties for the Information Services department. This position interacts with team members and vendors on a daily basis. The Administrative Assistant will complete daily assignments in timely manner and enhance the productivity and effectiveness of a technical staff in a busy, professional environment.

Primary Responsibilities

• Administrative Support:Perform general office duties, including document preparation, filing, record maintenance, mail distribution, and answering multi-line phones.
• Scheduling & Coordination:Maintain calendars, coordinate meetings, and arrange Team Member travel, including airfare, hotels, and rental vehicles.
• Purchasing & Financial Processing:Prepare and process purchase orders, invoices, accounts payable, and Team Member expense reports.
• Payroll Administration:Review and process weekly payroll and timekeeping records accurately and on schedule.
• Vendor Communication:Work with external vendors to address purchasing, invoicing, and order-related questions or discrepancies.
• Office Management:Order and distribute office supplies, maintain inventory records, and support departmental organization.
• Department Support:Assist leadership and Team Members with administrative requests, reporting, and special projects.
• Process Improvement:Identify opportunities to streamline administrative activities, improve accuracy, and increase departmental efficiency.
• Perform additional responsibilities as assigned.

Position Requirements

• Education & Experience

• High school diploma or equivalent required.
• 1-2 years of administrative or office support experience preferred.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Experience with purchasing, invoicing, payroll, expense reporting, or multi-line phone systems preferred.

• Skills & Qualifications

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy in documentation and financial processing.
• Professional written and verbal communication skills with a customer-service mindset.
• Strong analytical, problem-solving, and time-management abilities.
• Dependable, punctual, self-motivated, and accountable for assigned responsibilities.
• Ability to work independently while collaborating effectively with Team Members and leadership.
• Adaptable to changing priorities and comfortable working in a fast-paced environment.
• Must be able to work on site in Eau Claire, WI.