Administrative Assistant

Hire Up Staffing Services; Madera (CA); On-site; USD 25,000 - 28,000; Part time

Job summary

Hire Up Staffing is seeking a dependable General Office Support for a temporary assignment in Madera. The role supports multiple departments with admin tasks, answering phones, greeting visitors, and handling mail and payments. Fluency in English/Spanish is preferred, with a 7:30 AM–4:00 PM schedule.

The ideal candidate is organized, detail-oriented, and capable of data entry while maintaining confidentiality. This fast-paced office environment values reliable teamwork and accuracy.

Qualifications

• Bilingual English/Spanish preferred.
• Experience providing administrative support across departments.
• Strong data-entry and record-keeping skills.
• Excellent organizational and customer-service abilities.
• Able to handle confidential information appropriately.

Responsibilities

• Answer phones, greet visitors, provide information, and direct individuals to appropriate staff.
• Respond to public inquiries regarding rules, regulations, procedures, policies, and district activities.
• Receive, sort, and distribute incoming mail and prepare outgoing mail.
• Accept, process, and post payments and cash receipts.
• Perform filing, record keeping, and document organization.
• Complete accurate data entry.
• Prepare correspondence, letters, memos, and other documents as requested.
• Operate copiers, postage machines, and various office equipment.
• Order and distribute office supplies.
• Assist various district departments with administrative and clerical tasks.
• Perform other duties as assigned.

Skills

Bilingual English/Spanish

Data entry

Customer service

Administrative support

Tools

Microsoft Office

Job description

Hire Up Staffing is currently seeking a dependable and professional General Office Support candidate for a temporary opportunity providing administrative assistance across multiple departments within a local district in Madera. This is a great opportunity for an organized, customer-service-focused professional who enjoys working in a fast-paced office environment and supporting a variety of administrative functions. Bilingual English/Spanish candidates are preferred.

Position Details

Job Title: General Office Support

Employment Type: Temporary

Schedule: Monday–Friday | 7:30 AM–4:00 PM

Lunch: 30-minute lunch

Pay: $18.00–$20.00 per hour

Interview: In-person interviews

Start: As soon as possible

Language: Bilingual English/Spanish preferred

Key Responsibilities

• Answer phones, greet visitors, provide information, and direct individuals to appropriate staff
• Respond to public inquiries regarding rules, regulations, procedures, policies, and district activities
• Receive, sort, and distribute incoming mail and prepare outgoing mail
• Accept, process, and post payments and cash receipts
• Perform filing, record keeping, and document organization
• Complete accurate data entry
• Prepare correspondence, letters, memos, and other documents as requested
• Operate copiers, postage machines, and various office equipment
• Order and distribute office supplies
• Assist various district departments with administrative and clerical tasks
• Perform other duties as assigned

Ideal Candidate

• Professional, dependable, and organized
• Comfortable interacting with the public and staff
• Detail-oriented with strong data-entry and record-keeping skills
• Able to handle confidential and sensitive information appropriately
• Comfortable answering phones and assisting visitors
• Proficient with basic office equipment and computer applications
• Able to multitask and prioritize responsibilities
• Bilingual English/Spanish preferred

Why Join Hire Up Staffing?

Hire Up Staffing connects qualified professionals with opportunities where they can put their skills to work. If you are looking for a temporary administrative opportunity and are available to start quickly, we would love to hear from you!

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