Administrative Assistant

RGBSI; Loveland (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

RGBSI seeks an Administrative Assistant to support the office operations and assist managers and staff with a range of organizational tasks. The role emphasizes accurate communications, scheduling, filing, and handling confidential information.

The ideal candidate has at least 1 year of administrative experience, strong Microsoft Office skills, and a commitment to improving processes. This position is based in Loveland, Ohio, with comprehensive benefits offered by RGBSI's Zobility division.

Qualifications

• 1 year of progressive administrative experience.
• Ability to handle confidential information.
• Proven ability to organize, prioritize, and manage multiple tasks.

Responsibilities

• Handle communications via email, phone, MS Teams, and in person with accuracy and timeliness.
• Organize and schedule meetings and appointments.
• Assist in preparing and generating local reports.
• Perform general administrative duties such as filing, typing, and mail handling.
• Maintain office supplies and inventory; order as needed.
• Provide support to visitors and back-up to Customer Service Representative.
• Identify and implement improvements to administrative processes.

Skills

Microsoft Office

Confidentiality

MS Teams

Education

High School Diploma or GED

Tools

MS Teams

Job description

Job Description

• Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
• Supports managers and employees through a variety of tasks related to organization and communication.

Responsibilities

• Handle a variety of communications through email, phone, MS Teams, and face to face accurately and delivered timely.
• Organize and schedule meetings and appointments.
• Assist in the preparation and generation of local reports.
• Carry out administrative duties such as filing, typing, copying, mail, etc.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; and verifying receipt of supplies. Order supplies as needed.
• Provide general support to visitors.
• Handle multiple projects.
• Handle sensitive information in a confidential manner.
• Look for and implement ways to improve administrative processes to continuously make them more efficient and effective.
• Back-up to the Customer Service Representative.
• Familiar with a variety of the field's concepts, practices, and procedures.
• Any other duties assigned by Plant Manager.

Requirements

• Minimum 1 year of progressive administrative experience. Proficient with Microsoft Office.
• Demonstrated ability to exercise confidentiality.
• Functional Success Drivers: These competencies are what we require for an individual

Education

• High School Diploma or GED

We offer attractive, competitive compensation and benefits including, medical, dental, 401k, short-term disability, AD&D, tuition reimbursement, and more.

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.