Administrative Assistant

Talentify; Galax (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

Zobility is hiring aReceptionist/Administrative Assistant to deliver essential secretarial and administrative support at the site. You will greet visitors, route calls, and manage communications with customers and distributors to ensure efficient information flow.

The role requires strong typing, organization, and the ability to work largely without supervision while handling international client needs. Basic data processing familiarity is a plus.

Qualifications

• Typing and organizational skills are required.
• Ability to handle multiple tasks with accuracy and speed.
• Strong phone etiquette and written communication expected.

Responsibilities

• Provide secretarial and administrative support at the site.
• Receive visitors and direct them to appropriate personnel.
• Manage communications with customers and distributors.
• Coordinate fax, mail, and telephone communications promptly and cost-effectively.
• Maintain lobby appearance and a Visitors Register for security clearance.
• Support site managers and perform general clerical tasks as needed.

Skills

Typing

Organization

Communication

Poise

Education

High school business course

4+ years secretarial experience

Tools

Office equipment (typewriters, fax, etc.)

Word processing

Job description

Job Description:

• Under the general direction of the hiring manager, provides secretarial and administrative support.
• Receives visitors to the site.

Responsibilities:

• The incumbent performs secretarial and administrative assistant duties for the site. This activity includes typing, sending and receiving all Telex/Fax communications, keeping appointments, handling telephone calls and in supervisor's absence handles all communications with customers and distributors and assures that all information is forwarded in a proper and most efficient manner.
• Due to the size of the Division, the incumbent will be required to perform under diverse demanding conditions requiring sound judgment, the ability to set priorities and maintain composure while responding to various international customer needs.
• The incumbent is required to, work alone and/or without direct supervision approximately 80% of the time.
• One aspect of this job is the communication with international customers, which takes place in the form of phone communication and very often in the form of personal contact where the incumbent will be required to receive foreign visitors to our company.
• This demands exceptional poise, tact and a sensitivity to foreign cultures.
• Communications: This critical functional responsibility involves the complete coordination and/or execution of all incoming and outgoing Fax, telephone, and mail messages and correspondence in a prompt, efficient, and cost effective manner.
• Good reasoning must be exercised in order to receive and appropriately disseminate information on a timely basis.
• As Receptionist, all visitors to the site are received, screened and directed to the appropriate parties from this location.
• This includes both vendors, Client customers and visitors wishing to see site personnel.
• A "Visitors Register " and Log of all personnel gaining entrance to the facility must be maintained as a condition of our Security Clearance.
• General housekeeping of the lobby is also a requirement of this position.
• Through a combination of good memory and systematic note processing system the Administrative Assistant should act as an efficient communication and information center.

Requirements:

• General: The requirements for this position are above average typing skills and a well-developed sense of organization in the performance of the functions described above.
• Absence of supervisory personnel will demand a level of initiative and self-efficiency, along with an acute sense of urgency and objective orientation.
• The incumbent will also be required to come frequently into contact with other managers, and officers which will require poise, tact and self-confidence.
• The incumbent should be very competent in the use of all office and communications equipment such as: typewriters, word processing, duplicating machines, calculators, Fax and telephone.
• Ideally, the incumbent should also be familiar with basic data processing concepts.

Accountabilities:

• Provides assistance to site managers on request.
• Types general correspondence on request.
• Receives, screens and directs/escorts visitors to the appropriate people at site.
• Maintains lobby with regard to housekeeping.
• Maintains Visitors Registers.

Education:

• High school business course graduate.
• Experience: Minimum 4 years of a secretarial nature.

We offer attractive, competitive compensation and benefits including, medical, dental, 401k, short-term disability, AD&D, tuition reimbursement, and more.

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.