Administrative Assistant

Fives; Louisville (KY); On-site; USD 38,000 - 46,000; Full time

Job summary

Fives in Louisville, KY seeks an organized Office Administrator to support calendars, meetings, and reporting. You will coordinate training, travel, front desk tasks, and visitor assistance, while handling supplies and facilities. Excellent MS Word/PowerPoint/Excel skills expected; high school diploma required.

Join a collaborative team environment and contribute to smooth daily operations in a dynamic office setting.

Qualifications

• High school diploma or GED required.
• Proficiency in Microsoft Word, PowerPoint and Excel preferred.

Responsibilities

• Helps manage and coordinate office calendars when needed.
• Assist in meeting preparations including organizing printed documents, meals, and booking rooms.
• Assist in the preparation of regularly scheduled reports.
• Help schedule training events and coordinate project training requests.
• Coordinates travel when needed.
• Support the front desk by operating the phone to receive calls.
• Provide general support to all visitors.
• Send overnight packages.
• Order name plates and business cards.
• Order and maintain office supplies as needed.
• Maintain printer and copier stations and serve as point of contact for service issues.
• Assist with daily facility responsibilities.

Skills

Calendar management

Meeting coordination

Reporting

Training scheduling

Travel coordination

Front desk support

Visitor support

Package handling

Education

High school diploma or GED

Tools

Microsoft Word

PowerPoint

Excel

Job description

• Helps manage and coordinate office calendars when needed


• Assist in meeting preparations including but not limited to organizing printed documents, ordering of meals, booking of meeting rooms both internal and external, etc.


• Assist in the preparation of regularly scheduled reports.


• Help schedule training events and coordinate project training requests


• Coordinates Travel, when needed


• Support the front desk by operating phone to receive incoming calls


• Provide general support to all visitors.


• Send overnight packages.


• Responsible for ordering name plates and business cards


• Responsible for ordering and maintaining office supplies as needed


• Maintain printer and copier stations and serve as point of contact for service issues


• Assist with daily facility responsibilities


• Perform other duties as assigned

Position Summary

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Helps manage and coordinate office calendars when needed


• Assist in meeting preparations including but not limited to organizing printed documents, ordering of meals, booking of meeting rooms both internal and external, etc.


• Assist in the preparation of regularly scheduled reports.


• Help schedule training events and coordinate project training requests


• Coordinates Travel, when needed


• Support the front desk by operating phone to receive incoming calls


• Provide general support to all visitors.


• Send overnight packages.


• Responsible for ordering name plates and business cards


• Responsible for ordering and maintaining office supplies as needed


• Maintain printer and copier stations and serve as point of contact for service issues


• Assist with daily facility responsibilities


• Perform other duties as assigned

QUALIFICATIONS:
Education And/or Experience

• High school diploma or general education degree (GED) required.


• Proficiency in Microsoft Word, PowerPoint and Excel preferred