Administrative Assistant

carriageservices; Los Gatos (CA); On-site; USD 30,000 - 36,000; Part time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Employee discount

Flexible spending account

Health insurance

Health savings account

Paid time off

Vision insurance

Job summary

Carriage Services seeks an organized Administrative Assistant to handle clerical duties, calendar coordination, and meeting organization at the Darling & Fischer Chapel of the Hills. The role requires detail-orientation, professionalism, and strong written and verbal communication skills.

Compensation is $24 per hour for a part-time position. Ideal candidate will have 2+ years of admin or accounting experience and strong proficiency with MS Office and Google Docs.

Qualifications

• Must have high school diploma or equivalent.
• 2+ years of administrative or accounting experience.
• High degree of computer proficiency at a minimum.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Docs.
• Working knowledge of basic accounting principles.

Responsibilities

• Answers telephone and routes calls or provides information to callers.
• Greets and escorts visitors and guests.
• Performs accounting (AP/AR), inventory, and account reconciliation.
• Schedules appointments for the business.
• Composes and types correspondence as needed.
• Maintains files and related systems for the business.
• Manages office supplies and equipment and maintains timekeeping records.

Skills

Written communication

Verbal communication

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Google Docs

Job description

Administrative Assistant

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.

We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Compensation: $24 per hour

Job Type: Part-Time

Location: Darling & Fischer Chapel of the Hills

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• High degree of overall computer proficiency.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Proficiency with multi-line phone systems and general office equipment; and
• Working knowledge of basic accounting principles

Job Duties

• Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
• Greets and escorts all visitors and their guests.
• Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
• Schedules appointments for the business.
• Composes and types of correspondence as needed.
• Compiles and reports on statistical data as required by the business or Managing Partner.
• Inputs data into CFSS system accurately, completely, and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as a backup in other administrative functions as needs dictate; and
• Other duties as assigned.

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance