Administrative Assistant

carriageservices; Coatesville (Chester County); On-site; USD 28,000 - 34,000; Part time

Job summary

Carriage Services is seeking an organized Administrative Assistant to support clerical tasks, calendar coordination, and meeting organization at James J. Terry Funeral Home. The role demands attention to detail, professionalism, and strong written and verbal communication.

Responsibilities include accounting duties (AP/AR), data entry, visitor management, and maintaining records and inventory. This part-time position emphasizes precise admin support in a funeral home setting.

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• Proficiency with Microsoft Office Suite and Google Docs.
• Strong organizational and communication skills.

Responsibilities

• Answers telephone and routes calls to the appropriate person.
• Greets and escorts all visitors and their guests.
• Performs accounting (AP/AR), inventory, and reconciliations.
• Schedules appointments for the business.
• Composes and types correspondence as needed.
• Maintains files and related systems for the business.

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Google Docs

CFSS system

Job description

Administrative Assistant

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.

We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Compensation

$20.00

Job Type

PT

Location

James J. Terry Funeral Home

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• High degree of overall computer proficiency.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Proficiency with multi-line phone systems and general office equipment; and
• Working knowledge of basic accounting principles

Job Duties

• Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
• Greets and escorts all visitors and their guests.
• Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
• Schedules appointments for the business.
• Composes and types of correspondence as needed.
• Compiles and reports on statistical data as required by the business or Managing Partner.
• Inputs data into CFSS system accurately, completely, and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as a backup in other administrative functions as needs dictate; and
• Other duties as assigned.