Administrative Assistant

Pacificaservices; Los Angeles (CA); Hybrid; USD 52,000 - 55,000; Full time

Job summary

A leading services provider in Los Angeles is looking for an Administrative Support professional to assist the Development Group Cost Accounting Team. This full-time position requires proficiency in Microsoft Office Suite and offers a hybrid work schedule, with remote work on Mondays and Fridays. Candidates should have strong organizational and communication skills, along with a minimum of five years of relevant experience. The salary for this position ranges between $52,000 and $55,000 per year.

Qualifications

• Five years or more of relevant work experience.
• Ability to work in a high volume, dynamic team environment.
• Good written and oral communication skills.

Responsibilities

• Provide administrative support to the Development Group Cost Accounting Team.
• Prepare and route budgetary memos and requests.
• Assist with consultant timekeeping services.

Skills

Organizational skills

Interpersonal skills

Communication skills

Keyboard proficiency

MS Office Suite proficiency

Education

High school diploma or equivalent

Tools

Microsoft Windows

Job description

The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
• Perform various administrative, clerical, data collection, data entry, and report writing tasks
• Receive direction from immediate supervisor in completing non-routine assignments
• Gather statistics and general data; review and combine this information into established reports for use internally
• Scan documents and reports as required
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies
• Distribute reports as directed by immediate supervisor
• Originate correspondence and reports not requiring the personal attention of immediate supervisor
• Prepare general correspondence and maintains general files
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Receive, sort, and distribute mail
• Maintain an organized workspace by keeping documents and supplies properly stored
• Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders
• Perform other responsibilities associated with this position as may be appropriate

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required

Professional Experience Level/Other Qualifications

• Good written and oral communication, organizational, and interpersonal skills are required
• A working knowledge of TDG policies and procedures is preferred
• Ability to bring assignments to completion independently
• Ability to work in a high volume, dynamic team environment
• Proven record of accomplishments of office administration
• Flexible attitude to changing conditions
• Accountable and dependable to follow through with tasks/project

Education/Training

• High school diploma (or equivalent) and five years or more of relevant work experience
• May assume other duties as required/needed
• This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday.

Details

Location: Los Angeles, CA
Employment Type: Full-Time
Salary: $52000 - $55000 /per year
Skill Level: Entry Level

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