Administrative Assistant II

PMCS Group, Inc.; Los Angeles (CA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

PMCS Group, Inc. is seeking an Administrative Assistant to provide vital support to the Airport Development Group Cost Accounting Team. This role encompasses a hybrid work model (on-site/telework) in Los Angeles, CA, with responsibilities including timekeeping services, budget memos preparation, and document management.

The ideal candidate will have a high school diploma and five years of relevant experience, along with strong communication and organizational skills. Proficiency in Microsoft Office Suite is essential for contributing to team success.

Qualifications

• Five or more years of relevant work experience.
• Good written and oral communication skills.
• Ability to work independently and in a team.

Responsibilities

• Provide administrative support to the Airport Development Group Cost Accounting Team.
• Perform routine and non-routine administrative tasks.
• Assist with consultant timekeeping services.

Skills

Communication skills

Organizational skills

Multi-tasking

Proficiency in Microsoft Office Suite

Keyboard skills

Data entry

Education

High school diploma or equivalent

Job description

Administrative Assistant

Work Location: Hybrid (Telework/On-site) Los Angeles, CA

The position will provide administrative support to the Airport Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training new Timekeeping app users and providing other administrative support to the group as needed.

Essential Job Duties

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
• Perform various administrative, clerical, data collection, data entry, and report writing tasks.
• Receive direction from immediate supervisor in completing non-routine assignments.
• Gather statistics and general data; review and combine this information into established reports for use internally.
• Scan documents and reports as required.
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
• Distribute reports as directed by immediate supervisor.
• Originate correspondence and reports not requiring the personal attention of immediate supervisor.
• Prepare general correspondence and maintain general files.
• Answer telephone, take and relay messages, screen callers and direct calls accordingly.
• Receive, sort, and distribute mail.
• Maintain an organized workspace by keeping documents and supplies properly stored.
• Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders.
• Perform other responsibilities associated with this position as may be appropriate.

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required.
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software is required.

Professional Experience Level / Other Qualifications

• Good written and oral communication, organizational, and interpersonal skills are required.
• A working knowledge of TDG policies and procedures is preferred.
• Self‑starter, multi‑tasker.
• Ability to bring assignments to completion independently.
• Ability to work in a high volume, dynamic team environment.
• Proven record of accomplishments of office administration.
• Prolog experience.
• Flexible attitude to changing conditions.
• Accountable and dependable to follow through with tasks/project.

Education / Training

• High school diploma (or equivalent) and five years or more of relevant work experience.