Administrative Assistant

Duplantis Design Group; Gautier (MS); On-site; USD 35,000 - 50,000; Full time

Job summary

A design firm located in Gautier, Mississippi, is seeking an Administrative Assistant to provide essential support to the team, including managing communications, organizing schedules, and maintaining filing systems. The ideal candidate is detail-oriented, adept in Microsoft Office, and possesses excellent communication skills. This role requires working closely with staff and visitors while ensuring a professional company image. A variety of administrative tasks such as travel arrangements and report compilation are also included.

Qualifications

• Detail oriented and highly organized.
• Proficient in Microsoft Office Suite or similar software.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to the assigned team.
• Answer and direct phone calls.
• Greet clients and visitors.

Skills

Detail oriented and highly organized

Proficient in Microsoft Office Suite or similar software

Attention to detail

Excellent written communication skills

Excellent verbal communication skills

Job description

DESCRIPTION:

As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.

ACTIVITIES + RESPONSIBILITIES:

• Promote DDG's core values, both internally and externally, and comply with the DDG Company Manual
• Answer and direct phone calls
• Greet clients and visitors and direct to appropriate staff
• Keep a clean work environment
• Scan project files and accounting files to maintain paperless systems
• Shop drawing management
• Set up proposals
• Maintain polite and professional communication with employees and visitors
• Keep stock of necessary office supplies
• Organize and schedule appointments
• Plan and assist in meeting setup
• Maintain filing system organization for respective teams and individual project
• Correspondence preparation: letters, fax, transmittals, etc.
• Preparation of travel arrangements: flights, rental cars, hotel bookings, etc.
• Utilize Outlook updates to assist in scheduling
• Completing and submitting Expense Reports
• Assist office staff with general requests such as running and compiling reports

REQUIRED SKILLS + ABILITIES:

• Detail oriented and highly organized
• Proficient in Microsoft Office Suite or similar software
• Attention to detail, organization, and problem-solving skills
• Excellent written and verbal communication skills

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

APPLY:

• Submit resume to the People + Development team via email [e-mail]
• Specific project experiences and responsibilities shall be provided with resume