Administrative Assistant II

Pacificaservices; Los Angeles (CA); On-site; USD 50,000 - 54,000; Full time

Job summary

PacificaServices in Los Angeles, CA is seeking an experienced Administrative Assistant to perform a variety of clerical tasks. This includes data collection, correspondence, and maintaining an organized workspace. The ideal candidate will have at least five years of relevant experience and be proficient in the Microsoft Office Suite.

The position offers a full-time role with a salary range of $50,000 - $54,000 annually.

Qualifications

• Five years or more of relevant work experience.
• Ability to work in a high volume, dynamic team environment.
• Accountable and dependable to follow through with tasks/project.

Responsibilities

• Perform administrative, clerical, and data collection tasks as directed.
• Gather statistics and review information for reports.
• Distribute reports as directed by immediate supervisor.

Skills

Proficiency in Microsoft Office Suite

Good written and oral communication

Organizational skills

Interpersonal skills

Education

High school diploma (or equivalent)

Job description

In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor

Perform various administrative, clerical, data collection, data entry, and report writing tasks

Receive direction from immediate supervisor in completing non-routine assignments

Gather statistics and general data; review and combine this information into established reports for use internally

Scan documents and reports as required

May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing

May be responsible for verifying data gathered, such as matching supplier invoices against file copies

Distribute reports as directed by immediate supervisor

Originate correspondence and reports not requiring the personal attention of immediate supervisor

Prepare general correspondence and maintains general files

Answer telephone, take and relay messages, screen callers and direct calls accordingly

Receive, sort, and distribute mail

Maintain an organized workspace by keeping documents and supplies properly stored

Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders

Perform other responsibilities associated with this position as may be appropriate

Hardware/Software Knowledge

Proficiency in Microsoft Office Suite of software is required

Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required

Professional Experience Level/Other Qualifications

• Good written and oral communication, organizational, and interpersonal skills are required
• A working knowledge of TDG policies and procedures is preferred
• Ability to bring assignments to completion independently
• Ability to work in a high volume, dynamic team environment
• Proven record of accomplishments of office administration
• Flexible attitude to changing conditions
• Accountable and dependable to follow through with tasks/project

Education/Training

High school diploma (or equivalent) and five years or more of relevant work experience

Details

• Location: Los Angeles, CA
• Employment Type: Full-Time
• Salary: $50,000 - $54,000 per year
• Skill Level: Mid-Senior Level