Administrative Assistant

AeroCharge Inc; Los Angeles (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

AeroCharge Inc. is seeking an organized Administrative Assistant to support recruiting, HR, payroll, and day-to-day office operations in a startup environment. The role collaborates with the Business Development Associate across vendors, inventory, and projects.

The ideal candidate is detail-oriented, dependable, and capable of working independently in a fast-moving team. Part-time, in-person hours are approximately 15–20 per week in Los Angeles.

Qualifications

• Detail-oriented and highly organized
• Excellent written and verbal communication
• Proficient with Google Workspace and Microsoft Office
• Comfortable working with spreadsheets and online systems
• Able to manage multiple priorities independently
• Professional, reliable and proactive

Responsibilities

• Support recruiting and HR activities including job postings, resume screening, interviews, onboarding, employee records and timesheets
• Assist with payroll and employee administration, including hours tracking and documentation
• Coordinate office operations and vendors (supplies, maintenance, insurance, quotes)
• Manage inventory and shipping, including equipment tracking, deliveries and shipments
• Maintain documents, spreadsheets and administrative records
• Handle ad hoc administrative tasks and projects as needed

Skills

Organizational skills

Attention to detail

Communication

Google Workspace

Microsoft Office

Spreadsheets

Multitasking

Independence

Reliability

Tools

Google Workspace

Microsoft Office

Spreadsheets

Job description

AeroCharge is seeking an organized and proactive Administrative Assistant to support recruiting, HR, payroll, office operations, inventory, shipping, and day-to-day administrative activities.

AeroCharge is a technology startup developing long-range wireless power and connected sensing systems for defense, industrial, and commercial applications. We are a small, fast-moving team where employees have the opportunity to take ownership and work across different areas of the company.

Position Overview

AeroCharge is seeking a highly organized and proactive Administrative Assistant to support day-to-day administrative operations. This role will work closely with the Business Development Associate across recruiting, HR, payroll, office operations, vendors, inventory, shipping, and general administrative projects.

The ideal candidate is detail-oriented, dependable, proactive, and comfortable working independently in a startup environment.

Responsibilities

• Support recruiting and HR, including job postings, resume screening, interviews, onboarding, employee records, and timesheets.
• Assist with payroll and employee administration, including hours tracking and documentation.
• Coordinate office operations and vendors, including supplies, maintenance, insurance, and vendor quotes.
• Manage inventory and shipping, including equipment tracking, deliveries, and shipments.
• Maintain documents, spreadsheets, and administrative records.
• Handle ad hoc administrative tasks and projects as needed.

Qualifications

• Strong organizational and time-management skills
• High attention to detail
• Strong written and verbal communication
• Proficiency with Google Workspace and Microsoft Office
• Comfortable with spreadsheets and online systems
• Ability to manage multiple priorities independently
• Professional, reliable, and proactive

Schedule

Part-time, in-person, approximately 15–20 hours per week, with flexibility based on company needs.