Administrative Assistant

Archspm; Little Canada, Northern (MN, KY); Hybrid; USD 29,000 - 40,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Saint John the Evangelist Church and School is seeking a dynamic Administrative Assistant to streamline daily operations and support the Office Administrator. This full-time role runs 8:30 am–3:30 pm, with a 30-minute lunch, about 6.5 hours daily across 168 school days, plus needed days outside the term.

Responsibilities include enrollment setup, enrollment reporting, updating the student information system, managing financial aid, and supporting lunch programs.

Qualifications

• Bachelor’s degree in business administration or related field preferred.
• Two plus years of experience in office management preferred.
• Demonstrated ability to motivate and develop students.
• Commitment to the mission of Saint John the Evangelist Church and School.
• Pass Archdiocesan background check and complete VIRTUS.
• Proficiently operate a computer, printer and other office equipment.
• Enthusiastic leader with a positive attitude.

Responsibilities

• Set up annual enrollment and maintain enrollment information.
• Set up and close out the student information system annually; assist teachers with report cards.
• Create and manage Financial Aid program; track aid and coordinate with families.
• Process lunch program routines, eligibility, and verification tasks.
• Input student rosters, calendar, SignUpGenius conferences, and update bios.
• Communicate with the principal and supporting staff; ensure accurate records and reports.

Skills

Leadership

Communication

Problem solving

Organization

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Word

Microsoft Excel

Canva

Google Drive (Docs, Forms and Sheets)

SignUpGenius

Job description

# Administrative AssistantSaint John School of Little Canada * 1 active job (view)* school.sjolc.orgPublishedSeptember 17, 2026ExpiresOctober 17, 2026Location2621 McMenemy St. Little Canada, Little Canada, MNCategoryAdministrationJob TypeFull-timeOrganizational NameSaint John's School of Little CanadaOrganizational CityLittle CanadaPosition Contact NameDan HurleyPosition Contact TitlePrincipalPosition Contact [e-mail] many employees are serving at your location?30 or less### Description**St. John's School of** **Little Canada** is seeking a dynamic and highly organized **Administrative Assistant** to streamline daily operations and work collaboratively alongside our Office AdministratorFull-Time, 8:30 am–3:30 pm, 30 min unpaid lunch break, approximately 6.5 hours per day, 168 school days and non-school days as needed. 32 hours per week, August 15-June 15 and as needed June 16-August 14. Benefit eligible.ENROLLMENT: \\* Set up annual enrollment. \\* Maintaining enrollment information. \\* Help families with enrollment. \\* Create enrollment reports for various staff.STUDENT INFORMATION SYSTEM: \\* Set up and close out student information system on an annual basis. \\* Maintain system information and assist teachers to finalize report cards. \\* Create reports related to student information for various staff.FINANCIAL AID: \\* Set up a Financial Aid program for each new school year. \\* Maintain a spreadsheet to track aid. \\* Work with families and TADS to complete applications. \\* Work with Budget Audit committee and School Office on financial aid tracking and notifications.LUNCH PROGRAM: \\* Process Educational Benefits, Direct Certification, and Verification annually. \\* Create lunch lists for staff. \\* Miscellaneous admin duties for lunch program.ADMINISTRATION: \\* Create and input student rosters into testing sites. \\* Create school year calendar and schedule facilities, update as needed. \\* Set up SignUpGenius for school conference sign-ups. \\* Update staff bios on school website and other pages as needed. \\* Track and submit report for preschool immunizations.COMMUNICATION:\\* Communicate as necessary with the principal. \\* Proficient in Microsoft Word, Excel. \\* Develop and maintain proficiency in Canva, Google Drive, (Docs, Forms and Sheets). \\* Develop and maintain proficiency in SignUpGenius.NURSES OFFICE SUPPORT – BACKUP AS NEEDED: \\* Receive training and administer minor first aid to students. \\* Record ailments in the first report of the injury book. \\* Distributes meds as directed by student’s doctor’s orders. \\* Supervisor and anyone caring for the child must fill out injury report. \\* Check temperature of ill students, contract parents/guardians as needed.OTHER: \\* Attend staff meetings or events as requested by the principal. \\* Follows proper internal financial controls for all cash handling.### QualificationsQUALIFICATIONS: Bachelor’s degree in business administration or related field preferred Two plus years of experience in office management preferred Demonstrated ability to motivate and develop students Commitment to the mission of St. John the Evangelist Church and School Pass Archdiocesan background check and complete VIRTUS Proficiently operate a computer, printer and other office equipment Enthusiastic leader with a positive attitude### Application InstructionsPlease send resume and recommendations to Principal, Dan Hurley. [e-mail]