Admission Administrative Assistant (starting May 2026)

St. John’s School - Faith and Virtue; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

A private educational institution in New York is seeking an Admission Administrative Assistant starting May 2026. This role encompasses providing clerical and administrative support, managing the admission calendar, and welcoming guests. Candidates should possess a college diploma, 2 years' experience in administration, and proficiency in Microsoft Office. The position entails strong organizational skills, the ability to multitask, and a commitment to confidentiality. Evening and weekend work is expected as needed.

Qualifications

• 2 years of experience as an Administrative Assistant, preferably in an academic setting.
• Ability to commit to excellent attendance.
• Must maintain confidentiality.

Responsibilities

• Provides administrative support for the Department.
• Schedules interviews and parent meetings for applicants.
• Maintains the Admission Calendar in Google Calendar.
• Manages the front desk of the Admission Office.
• Assists with Lower School and ISEE testing.

Skills

Organizational skills

Communication skills

Teamwork

Attention to detail

Proficiency in Microsoft Office

Interpersonal skills

Education

College Diploma or equivalent

Tools

Google Docs

Job description

Admission Administrative Assistant (starting May 2026)

2/18/2026 St. John's School is seeking an Admission Administrative Assistant. The Admission Administrative Assistant will be responsible for providing clerical, administrative, event planning, and project support for Admission activities.

Education and Experience

• Requires a College Diploma or equivalent and 2 years of experience as an Administrative Assistant, preferably in an academic setting.
• This position requires a motivated, energetic, creative, organized, empathetic, and comfortable team worker.
• Requires the ability to commit to excellent attendance.
• Ability to set priorities, meet deadlines, and multitask.
• Ability to work with a wide range of individuals and to interact cheerfully andprofessionally.
• Must have impeccable oral and written communication, meticulous attention to detail, effective interpersonal skills, including diplomacy, poise, and tact, and the ability to see what needs to be done and take theinitiative in doing it.
• Proficiency in the use of Microsoft Office, Google Docs, familiarity with database functionality, and ease in learning to use other software and online resources. Ability to maintain confidentiality required.
• Must have excellent people skills with an ability to work effectively and productively with parents and applicants.

Essential Duties and Responsibilities

• Provides administrative support for the Department as directed.
• Schedules interviews and parent meetings for applicants and their families.
• Maintains the Admission Calendar in Google Calendar.
• Manages the front desk of the Admission Office and warmly greets our guests.
• Assists as needed with Lower School and ISEE testing.
• Plans and executes Open House, Fine Arts, and Athletic Previews and Accepted Student events.
• Works closely with the Communications Department on various print materials.
• Will help all members in the department as needed with various administrative tasks.
• Orders office supplies and manages room reservations for the Campus Center.
• Must maintain a professional relationship with colleagues, students, parents, and community members.
• Position requires some evening and weekend work.

The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned as the nature of business demands change, so, too, may the essential functions of this position.