Part-Time Administrative Assistant for School Office (NE)(2026-2027)-St. John Catholic School, [...]

Monsignor Slade Catholic School, Inc.; Westminster (MD); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Paid sick leave

403(b) plan enrollment

Job summary

St. John Catholic School in Westminster, Maryland, is seeking a Part-Time Administrative Assistant to support the school office.

This 24-hour-per-week role involves welcoming visitors, maintaining records, attendance, and coordinating meetings and events with a faith-centered approach. The ideal candidate has 2–5 years of administrative experience, proficiency with Microsoft Office (Outlook) and Google Docs, and strong communication and customer service skills.

Qualifications

• 2–5 years of administrative experience required.
• Proficient in Microsoft Office (Outlook) and Google Docs.
• Strong written and verbal communication and customer service.

Responsibilities

• Greet office visitors and provide information to parents, students, and staff.
• Maintain records and attendance, and manage PowerSchool entries.
• Schedule meetings, coordinate events, and assist admissions as needed.
• Maintain the VIRTUS database and support fundraising activities.

Job description

Part-Time Administrative Assistant for School Office (NE)(2026-2027)-St. John Catholic School, Westminster MD

Job Category: School Support Staff

Requisition Number: PARTT002619

• Posted : July 31, 2026
• Part-Time

Locations

Showing 1 location

Westminster, MD 21157, USA

Description

St. John Catholic School, located in Westminster, Maryland, is seeking a dedicated and organized Part-Time Administrative Assistant to support the daily operations of the school office. This individual will perform a wide range of administrative and office support duties while serving as a welcoming, professional, and faith-centered representative of the school community. The ideal candidate will possess strong organizational, communication, and customer service skills, with the ability to maintain confidentiality and effectively manage multiple responsibilities in a collaborative educational environment. This position will work 24 hours per week.

Essential Functions

• Greet office visitors in a friendly manner.
• Provide information and support to parents, students, and staff as needed.
• Assist with solving school/office problems with clarity and positivity.
• Work with office staff to find solutions to parent inquiries.
• Maintain records for the school office, including maintaining student files via paper and electronically.
• Answering and assisting incoming office calls in a friendly, positive manner.
• Create documents including correspondence and reports to other schools, businesses, and parents.
• Schedule and coordinate meetings, appointments, events, and travel arrangements.
• Assist parent volunteers with fundraising needs and events.
• Sort and distribute incoming mail.
• Maintain the VIRTUS database.
• Maintain daily attendance, tardies, and other requests, entering this information into PowerSchool.
• Assist with Admissions where necessary.
• Collaborate on the preparation of documents for standardized testing.

Position Qualifications

• Some college experience a plus.
• 2-5 years' experience in an administrative support role.
• Previous experience in an educational setting (preferred).
• Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs.
• Knowledge of principles and practice of office management.
• Commitment to exemplary customer service.
• Strong written and verbal communication skills.
• Desire to participate in on-going training.
• Teamwork with an emphasis on flexibility and adaptability.
• Effective problem solving, prioritization, and decision-making skills.
• Attention to detail and accuracy.
• Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.
• The ability to juggle multiple projects at the same time.
• Willingness to research previous solutions as a resource in solving current issues.
• Punctuality.

Pay Range: $18.00 - $22.00, Hourly

We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan.

Qualifications

Skills

Preferred

Attention to Detail

Expert

Database Maintenance

Expert

Event Coordination

Expert

Friendly Demeanor

Expert

Google Docs

Expert

Microsoft Office Suite

Expert

Record Maintenance

Expert

Excellent Follow-through

Expert

Expert

Expert

Expert

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.