Administrative Assistant

Servingschools; Limestone (ME); On-site; USD 34,000 - 52,000; Full time

Job summary

Servingschools seeks an Administrative Assistant to perform complex administrative tasks using a personal computer. The role coordinates office services for a Job Corps center, interprets policies and core values, and exercises independent judgment in resolving administrative problems.

The candidate will type business letters, prepare recurring reports, manage communications, and assist with event preparations.

Qualifications

• Must have a High School diploma with at least three years practical experience.
• Two-year business college degree preferred.
• Ability to type accurately at fast speed; take dictation; work with WordPerfect, MS Word, Excel.

Responsibilities

• Prepare letters, memorandums, reports on a personal computer.
• Prepare recurring reports for review and signature.
• Answer telephones and direct calls; schedule Director's calendar.

Skills

Typing fast

Dictation

Organizational skills

Public/official communications

Education

High School Diploma

Two-year business college degree

Tools

WordPerfect

MS Word

Excel

Job description

The Administrative Assistant performs complex administrative tasks using a personal computer. Coordinates office services and administrative activities for Job Corps center; interprets operating policies and Core Values; exercises independent judgment in the resolution of administrative problems.

• Type business letters, memorandums, reports, charts, etc. on a personal computer.
• Independently prepares recurring reports for review and signature.
• Faxes and retrieves incoming messages on a regular basis,
• Performs system backup procedures on the computer
• Maintains a safe environment for all computer equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the Director's calendar.
• Assists the Director with preparations and arrangements for special events.
• Establishes and maintains confidential files and records.
• Answers telephones and directs calls to appropriate person. May handle routine calls if informative on subject.
• Orders necessary office supplies and equipment.
• Assists in the training of new clerical personnel.

Minimum:

Must have a High School diploma with a least three years practical experience. Model company Core Values.

Preferred:

Possess a two-year business college degree

Knowledge Required:

Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills, Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors.

Hours: Monday thru Friday 8:00 AM to 5:00 PM