Senior Administrative Assistant, Monday to Friday 8am-5pm, Full-Time, Onsite

Career Systems Development Corporation; San Jose (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

PTO

Job summary

Career Systems Development Corporation's San Jose Job Corps Center seeks an Administrative Assistant to support the Center Director’s Office. You will manage administrative tasks, coordinate communications with National, Regional, and Corporate Offices, and prepare routine reports.

Ideal candidates will have a High School diploma with experience, strong typing, and excellent MS Word/Excel skills. Preference for two-year degree or higher; position includes comprehensive benefits and a stable work

Qualifications

• Minimum: High School diploma with at least five years of practical experience.
• Good typing speed and accuracy; proficient with Microsoft Office Suite (Word, Excel).
• Ability to manage office procedures and communicate with public and government officials.
• Strong organizational skills and attention to detail; ability to proofread and maintain records.

Responsibilities

• Demonstrates and adheres to core values and operating principles.
• Coordinates liaison between offices and Center Director on routine matters.
• Gathers information for performance indicators and prepares reports.
• Performs quality control reviews on Center reports; obtains Director’s approval.
• Creates monthly CEI reports and maintains Center calendars.
• Schedules staff/student meetings, takes minutes, and follows up on requests.
• Maintains Center SOPs and COPs; submits documents to Corporate and Regional Offices.
• Performs clerical tasks including typing, filing, and MS Office tasks.
• Assists in training Administrative Assistants and attends in-service sessions.

Skills

Typing

Dictation

MS Word

Excel

Office Procedures

Communication

Organizational Skills

Education

High School diploma

Two-year business college degree

Bachelor’s degree

Tools

WordPerfect

MS Word

Excel

Job description

Description

Interested in making a difference in young adults’ lives between the ages of 16-24? If so we may have the perfect job for you.

(San Jose) Job Corps is a government-funded, no-cost education and vocational training program administered by the U.S. Department of Labor that helps socioeconomically disadvantaged youth. We strive to fulfill this mission by following our Core

Values of Safety, Individual Accountability, Respect, Integrity, Growth and Commitment.

Come and surround yourself with talented and professional individuals who have also taken the next step of making a difference in someone’s life.

You would not only have a great and dedicated team to work with, but you may also be eligible to take advantage of a comprehensive benefits plan which includes medical, dental, vision, 401(k), and PTO.

Job Summary

Responsible for enforcing all laws, rules and policies authorized by the Safety and Security Department.

Schedule

Monday to Friday, 8am-5pm

Job Summary

Responsible for all administrative, coordination and clerical duties of the Center Director’s Office. Supervises any work experience students assigned to the office.

Duties/Responsibilities

• Demonstrates and abides by the Company Core Values and the operating principles.
• Acts as office and communication liaison between the National, Regional, Corporate Offices, partners and the Center Director on routine matters.
• Coordinates logistical and administrative support for official visitors.
• Gathers information on performance indicators and prepares useful reports.
• Performs quality control reviews on all Center reports submitted to the Regional, National and Corporate Offices. Obtains Center Director’s approval and signature.
• Creates monthly CEI Reports.
• Schedules and coordinates Center Director staff/student meetings, takes minutes and follows up on requests for information.
• Receives and maintains all Center S.O.P.s. and C.O.P’s
• Performs quality assurance, obtains signatures and submits documents to Corporate Office and Regional Office for approval.
• Maintains a library of information containing Job Corps publications, Federal Registers, bulletins, news articles, Program Information Notices and Regional Field Issuances.
• Makes travel arrangements for Center Director and department staff.
• Performs clerical tasks such as typing letters, maintaining files, demonstrates proficiency in the use of Microsoft Office Suite, and other duties as assigned.
• Creates and maintains Center monthly calendars.
• Assists in the training of new Administrative Assistants.
• Attends in-service training sessions.
• Performs other duties as assigned.

Requirements

Qualifications

Minimum: Must have a High School diploma with at least five year’s practical experience. Model company Core Values.

Preferred: Possess a two-year business college degree or Bachelor’s degree.

Knowledge

Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills, Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors.

Physical Requirements

Frequently

• Sitting
• Seeing
• Hearing
• Speaking

Occasionally

• Standing
• Walking
• Bending
• Stooping
• Squatting
• Flexibility

Seldom

• Climbing
• Lifting 50 pounds
• Carrying
• Kneeling
• Pushing/Pulling
• Running
• Driving

Environmental Demands

• Equipment: Ability to operate office equipment
• Work Alone: Occasionally works alone
• Work With Others: 85% of time spent working and interacting with team and other departments
• Reading: Ability to read at a college level
• Writing: Ability to write at a college level