Administrative Assistant-Lor

Career Systems Development Corporation; Limestone (ME); On-site; USD 20,000 - 28,000; Full time

Job summary

Career Systems Development Corporation in Limestone, Maine, is seeking an Administrative Assistant-Lor to perform complex administrative tasks using a personal computer and to coordinate office services for the Job Corps center. The role requires interpreting operating policies and Core Values and exercising independent judgment in resolving administrative issues.

The position emphasizes calendar management, document production, and superior customer service while maintaining confidentiality and

Qualifications

• Must have a High School diploma with at least three years’ practical experience.
• Two-year business college degree preferred.
• Proficient in MS Word, Excel, Word Perfect; fast typing and accurate dictation.

Responsibilities

• Drafts and formats business letters, memos, reports and schedules.
• Manage calendar, meetings, minutes and event preparation.
• Provide high-level customer service by phone, email, and visitors.
• Operates and maintains office equipment; handles mail and files.
• Ensure confidentiality and adherence to procedures.

Skills

Typing fast

Dictation

Customer service

Organization

Confidentiality

Education

High School diploma

Two-year business college degree preferred

Tools

Microsoft Office

Office 365

OneDrive

Adobe

AdobeSign

MS Word

Excel

Word Perfect

Job description

Administrative Assistant-Lor

Career Systems Development Corporation Limestone, Maine, United States

About this position

Job Summary: Performs complex administrative tasks using a personal computer. Coordinate’s office services and administrative activities for Job Corps center; interprets operating policies and Core Values; exercises independent judgment in the resolution of administrative problems.

Duties/Responsibilities:

• Must model the Company Core Values and the operating principles at all times.
• Must create and sustain positive working relationships with co-workers.
• Document Production: Drafts and formats professional business letters, memorandums, extensive reports, charts, checklists, and maintaining and updating all student schedules.
• Software Mastery: Utilizes Microsoft Office, Office 365, OneDrive, Adobe, and AdobeSign to manage data, digital workflows, and electronic signatures.
• Quality Assurance: Proofreads all outgoing materials with a high attention to detail to correct grammatical, punctuation, and spelling errors.
• Customer Service: Delivers a high level of customer service when handling telephone inquiries, electronic mail, and visitor reception.
• Calendar & Logistics: Manages calendar coordination by scheduling appointments, executing event preparation, and providing accurate meeting minute-taking.
• Creative Design: Creates polished promotional flyers and custom award certificates for student and staff recognition and events.
• Office Operations: Operates and maintains standard office equipment including computers, laptops, printers, photocopiers, and fax machines.
• Mail Management: Handles, sorts, and distributes incoming and outgoing physical and digital mail efficiently.
• Procedural Compliance: Executes daily workflows in strict alignment with standard operating procedures and organizational standards.
• Technical Agility: Demonstrates high learning agility by quickly mastering new office applications, software, and digital programs.
• Maintains equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Establishes and maintains confidential files and records.
• Orders necessary office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Assists in the training of new clerical personnel.
• Attends in-service training sessions.
• Maintains confidentiality.
• Assist in developing the staff schedule.
• Performs other duties as assigned.
• Hours: Monday thru Friday 8:00 AM to 5:00 PM

Requirements:

• Minimum: Must have a High School diploma with at least three years’ practical experience. Model company Core Values.
• Preferred: Possess a two-year business college degree.
• Knowledge: Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills. Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors.

Salary Information

$17.34 - $17.34Hourly Wage