Executive Administrative Assistant

Distinction LLC; St. Louis (MO); On-site; USD 32,000 - 33,000; Full time

Job summary

Distinction, LLC is a small administrative Center operations group based in Missouri, seeking an experienced lead administrative support to assist the Center Director and colleagues on the St. Louis Job Corps Center. The role emphasizes accuracy, punctuality, and professional communication.

You will coordinate meetings, prepare correspondence, manage mail and visitors, handle travel, and maintain center reports and training materials, contributing to a productive, compliant center environment.

Qualifications

• High School graduate or High School Equivalency required; advanced training in secretarial science or related area preferred.
• 5 to 7 years advanced secretarial experience.
• Must possess computer skills and be proficient with word processing and spreadsheet software programs.

Responsibilities

• Perform administrative duties to include typing, filing, dictation, receiving and routing visitors, sorting, and distributing mail, etc.
• Arrange details of meetings, participants, agendas, etc.
• Maintain correspondence log, documenting incoming and outgoing correspondence.
• Acts as liaison between the Center Director and functional area department heads.
• Make travel arrangements, as necessary.
• Oversee Center reports control activities, ensuring timely receipt by department heads and submission to the Department of Labor and Corporate office.
• Draft routine correspondence for Center Director signature.
• Compile and summarize standard statistical information.
• Gather materials to copy and sort into training/workshops binders.
• Proofread written material for accuracy, check for spelling, grammar, and punctuation errors.
• Produce quality work and complete assignments in a thorough, timely and accurate manner.
• Maintain appropriate personal attendance, accountability, and work productivity standards.
• Plan, prioritize, and organize assignments to meet established goals and deadlines.

Skills

Secretarial experience

Word processing

Spreadsheet software

Communication

Education

High School graduate

Tools

Microsoft Word

Microsoft Excel

Job description

Distinction, LLC is a small, Mississippi-based business that was recently awarded operation of the St. Louis Job Corps Center. We are looking for qualified applicants who are enthusiastic, energetic, and purpose-driven .

Working with at-promise youth on a Job Corps Center is both rewarding and fulfilling. We offer competitive pay and a positive work environment with opportunities for personal and professional growth and development.

About the role

Supports Center Director and performs a variety of administrative duties. As lead administrative support personnel, provides administrative assistance to other administrative support personnel in other departments on center.

What you'll do

• Perform administrative duties to include typing, filing, dictation, receiving and routing visitors, sorting, and distributing mail, etc.
• Arrange details of meetings, participants, agendas, etc.
• Maintain correspondence log, documenting incoming and outgoing correspondence.
• Acts as liaison between the Center Director and functional area department heads.
• Make travel arrangements, as necessary.
• Oversee Center reports control activities, ensuring timely receipt by department heads and submission to the Department of Labor and Corporate office.
• Draft routine correspondence for Center Director signature.
• Compile and summarize standard statistical information.
• Gather materials to copy and sort into training/workshops binders.
• Proofread written material for accuracy, check for spelling, grammar, and punctuation errors.
• Produce quality work and complete assignments in a thorough, timely and accurate manner.
• Maintain appropriate personal attendance, accountability, and work productivity standards.
• Plan, prioritize, and organize assignments to meet established goals and deadlines.

Qualifications

• High School graduate or High School Equivalency require. Prefer graduation from an accredited or certified advanced training program in secretarial science or related area.
• 5 to 7 years advanced secretarial experience.
• Must possess computer skills and be proficient with word processing and spreadsheet software programs.

The pay range for this role is:

22.83 - 24.04 USD per hour (St. Louis JCC Main)