Administrative Assistant

Alterman Management Group, Inc; Lewisville (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Alterman Management Group, Inc. is seeking an Administrative Assistant to provide clerical and scheduling support, manage emails and calls, and maintain databases. The role requires discretion with confidential information and strong organizational skills.

You will coordinate meetings, draft correspondence, prepare reports, maintain filing systems, and assist with travel logistics. Proficiency in Microsoft Office and excellent communication are essential.

Qualifications

• High school diploma required; additional office administration qualifications are beneficial.
• Experience in an administrative role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Provides general administrative support such as answering phones, handling inquiries, and managing emails.
• Maintains filing systems and ensures all documents are organized and easily accessible.
• Handles confidential information with discretion.
• Manages calendars for assigned team members, scheduling appointments and meetings as needed.
• Coordinates and organizes meetings, including preparing agendas and taking meeting minutes when required.
• Acts as a liaison between departments, clients, and external partners.
• Drafts and edits correspondence, reports, and other documents as needed.
• Orders and maintains office supplies, ensuring adequate stock levels.
• Inputs data accurately into various databases and systems and runs reports.
• Maintains accurate records and files.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Attention to detail

Multitasking

Independent work

Microsoft Office

Education

High school diploma

Office administration certification

Tools

Microsoft Office Suite

Job description

The Administrative Assistant will provide administrative support to ensure efficient operation of the assigned group, department, or individual. The Administrative Assistant will perform a variety of tasks, including managing schedules, coordinating meetings, handling confidential information, maintaining databases, and maintaining office supplies.

Essential Functions:

1. 90%

• Provides general administrative support such as answering phones, handling inquiries, and managing emails.
• Maintains filing systems and ensures all documents are organized and easily accessible.
• Handles confidential information with discretion.
• Manages calendars for assigned team members, scheduling appointments and meetings as needed.
• Coordinates and organizes meetings, including preparing agendas and taking meeting minutes when required.
• Acts as a liaison between departments, clients, and external partners.
• Drafts and edits correspondence, reports, and other documents as needed.
• Orders and maintains office supplies, ensuring adequate stock levels.
• Inputs data accurately into various databases and systems and runs reports.
• Maintains accurate records and files.

2. Performs other duties as assigned. 10%

Education and Experience:

• High school diploma required. Additional qualifications in office administration or a related field would be beneficial.
• Previous experience in an administrative role is preferred.

Skills/Abilities:

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to handle confidential information with discretion.
• Able to multitask and prioritize tasks effectively.
• Able to work independently and proactively.
• Office environment with some travel required.

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.