Administrative Assistant

Beacon Hill Staffing Group, LLC; Lee's Summit (MO); On-site; USD 25,000 - 29,000; Full time

Job summary

Beacon Hill in Lee's Summit, MO seeks a detail-oriented Administrative Assistant for a full-time contract role. You will support daily office operations, invoicing, data management, and project coordination on-site.

The ideal candidate is organized, customer-focused, and capable of managing multiple administrative tasks in a fast-paced environment. Onsite schedule is Monday–Friday, 8:00 AM–5:00 PM with immediate start.

Qualifications

• Data entry and document management proficiency required.
• Strong attention to detail and organizational skills needed.
• Experience with shipping/receiving and AP/AR is preferred.

Responsibilities

• Enter and maintain data within internal databases and tracking systems.
• Process and organize service reports, customer records, and documentation.
• Print, scan, file, and distribute important documents.
• Prepare and send customer invoices and correspondence.
• Receive, review and process vendor invoices.
• Match purchase orders and packing slips with documentation.
• Support accounts payable and accounts receivable data entry.
• Coordinate equipment outsourcing with vendors.
• Manage electronic filing and record retention processes.
• Maintain customer and equipment tracking databases.
• Generate quotes, reports, and administrative correspondence.
• Communicate with customers regarding equipment status and service updates.
• Coordinate scheduling for onsite service activities.
• Review PO requirements for invoicing accuracy.
• Assist with shipping and receiving of equipment and materials.

Skills

Data entry

Document management

MS Office

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Database systems

Shipping documentation systems

Electronic filing systems

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Position Summary

Beacon Hill is seeking a detail-oriented Administrative Assistant for a full-time contract opportunity in Lee's Summit, MO. This role supports daily office operations, customer communication, shipping and receiving activities, invoicing, data management, and project coordination. The ideal candidate is highly organized, customer-focused, and comfortable managing multiple administrative tasks in a fast-paced environment.

Position Details

• Pay Rate: $18.00-$21.00 per hour
• Schedule: Monday-Friday, 8:00 AM-5:00 PM
• Work Arrangement: Onsite (Lee's Summit, MO)
• Start Date: Immediately

Key Responsibilities

• Enter and maintain data within internal databases and tracking systems
• Process and organize service reports, customer records, and documentation
• Print, scan, file, and distribute business-critical documents
• Prepare and send customer invoices and correspondence
• Receive, review, and process vendor invoices
• Match purchase orders, packing slips, and related documentation
• Support accounts payable and accounts receivable data entry functions
• Coordinate equipment outsourcing activities with vendors
• Manage electronic document filing and record retention processes
• Maintain customer and equipment tracking databases
• Generate quotes, reports, and administrative correspondence
• Communicate with customers regarding equipment status and service updates
• Coordinate scheduling for onsite service activities
• Review customer purchase order requirements for invoicing accuracy
• Support shipping and receiving of equipment and materials
• Assist with general office administration and special projects as assigned

Systems & Tools

• Microsoft Office Suite (Word, Excel, Outlook)
• Database and document management systems
• Shipping and receiving documentation systems
• Electronic filing and record management tools

Qualifications

• Previous administrative assistant, office coordinator, project coordinator, or office support experience
• Strong data entry and document management skills
• Experience with shipping and receiving processes preferred
• Basic accounts payable and accounts receivable experience preferred
• Proficiency with Microsoft Office applications
• Excellent attention to detail and organizational skills
• Strong written and verbal communication abilities
• Ability to manage multiple priorities and deadlines
• Customer service experience and professional phone etiquette
• High school diploma or equivalent required

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Equal Opportunity & Diversity

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Closing

We look forward to working with you!Beacon Hill. Employing the Future (TM)