Administrative Assistant

Blue Coral Staffing Corp.; Las Vegas (NV); On-site; USD 70,000 - 75,000; Full time

Job summary

Blue Coral Staffing Corp. in Las Vegas is seeking a detail-oriented Administrative Assistant / Operations Administrator to join our growing team. This full-time role supports legal, financial and other operations by handling filings, conflicts checks, data entry, and research.

The ideal candidate will have strong Microsoft Office skills, familiarity with AI-assisted tools, and a proactive, deadline-driven approach in a fast-paced environment.

Qualifications

• Associates degree or higher preferred.
• 4 years’ relevant administrative-focused experience ideal – professional services or corporate setting.
• High proficiency with Microsoft Word, Excel, Outlook required.
• Strong attention to detail with proofreading and data management skills.
• Full-time, Monday–Friday schedule 8:30 AM–5:30 PM; occasional after-hours as needed.

Responsibilities

• Legal form filings and research to ensure accuracy.
• Assist operations teams in preparing, proofreading, and filing documents.
• Conduct and review firm-wide conflicts checks.
• Maintain organized files and manage document workflows.
• Track deadlines and filing schedules.

Skills

Attention to detail

Proactive mindset

Time management

Data management

Education

Associates degree or higher

Tools

Microsoft Office

AI-assisted tools

Job description

• Location: Las Vegas, Nevada area (local candidates only please)


• Schedule: On-site/Full-time Monday through Friday from 8:30am to 5:30pm PST with ability to work extended hours if business calls for it


• Compensation: Non-exempt / Hourly position equaling $70,000 to $75,000 plus overtime potential, plus discretionary bonus eligibility and comprehensive benefits


• Prior to hire: background check

Summary:

Well-established, growing company seeks a detail-oriented Administrative Assistant / Operations Administrator to join our team in the Las Vegas, NV area. New role based on growth. This full-time position plays a critical role in supporting internal operations professionals who focus on legal, financial, other matters by handling legal form filings, Firm-wide conflict checks, data management/entry, research, etc.. The ideal candidate will bring strong technical proficiency in Microsoft Office (Word, Excel, Outlook) and a working knowledge of AI-assisted tools. This role requires a proactive, focused individual with exceptional attention to detail and the ability to thrive in a fast-paced, deadline-driven environment.

• Legal form filings and proper research to gain knowledge of and understanding how vital accuracy is to the tasks at hand


• Assist operations teams (e.g. legal, financial, other) in preparing, proofreading, and filing documents / applications / etc.


• Conduct, review Firm-wide conflicts checks against related parties


• Maintain organized files and manage document workflows


• Track, calendar deadlines and filing schedules


• Generate, populate templates in Microsoft Word and Excel


• Utilize AI-assisted tools (e.g., document automation, legal research platforms) to enhance workflow efficiency


• Provide administrative support to Operations teams and beyond


• Assist with special projects as needed

Qualifications – Administrative Assistant / Operations Administrator:

• Associates degree or higher preferred


• 4 years’ relevant administrative-focused experience ideal – experience in a professional services environment (law firm, management advisory / consulting firm, similar a plus) – or a corporate setting


• High-level proficiency with Microsoft Office (Word, Outlook, and Excel) required


• Process mindset (ability to improve processes and execute of task)


• Strong attention to detail with a proven behavior of accuracy, proofreading / editing skills, organization skills, planning and data management/entry are key


• Availability for full-time work, Monday–Friday, 8:30 AM–5:30 PM, with flexibility for after-hours work as needed