Legal Administrative Assistant - Labor & Employment

Bose Mckinney & Evans Llp; Indianapolis (IN); On-site; USD 50,000 - 65,000; Full time

Job summary

Bose McKinney & Evans LLP in Indianapolis is seeking an experienced legal administrative assistant to support the labor and employment practice group. You will manage clerical tasks, electronic filings, document preparation, time-entry, invoicing, and calendar coordination to ensure precise, timely work product.

The role requires strong organizational skills, attention to detail, and the ability to handle multi‑tasking in a fast-paced environment.

Qualifications

• 5+ years’ experience as legal administrative assistant required, preferably in labor and employment practice group.
• Advanced computer skills: Microsoft Office 365 including Excel, Outlook, Word, OneDrive and SharePoint
• Knowledge of software: Aderant, ChromeRiver, iManage, Olympus/WinScribe, Tungster Power PDF Advanced, Litera Compare, and Track Changes.

Responsibilities

• Provide administrative support to all assigned timekeepers in the labor and employment practice group.
• Electronic filing in state, federal and appellate courts.
• Provide back up support to other legal administrative assistants when time allows.
• Prepare, transcribe, and proofread various documents and business correspondence in a timely, appropriate manner.
• Enter daily time for attorneys.
• Proofread, edit, and finalize client invoices.
• Plan and schedule meetings and maintain attorney calendars.
• Coordinate and make travel arrangements.
• Organize and maintain client files.

Skills

5+ years experience

Advanced computer skills

Professional communication

Tools

Aderant

ChromeRiver

iManage

Olympus/WinScribe

Tungster Power PDF Advanced

Litera Compare

MS Track Changes

Job description

Description

Responsibilities

• Provide administrative support to all assigned timekeepers in the labor and employmentpractice group
• Electronic filing in state, federal and appellate courts
• Provide back up support to other legal administrative assistants when time allows
• Prepare, transcribe, and proofreadvarious documents and business correspondence in a timely, appropriate manner
• Compare document versions
• Follow-up on assignments to meet deadlines
• Ensure all documents leaving the firm, whether electronically or via mail, are in good order, free of typos and grammatical errors
• Scan/copy documents
• Complete various filing procedures (e-filings, 5F filings)
• Enter daily time for attorneys
• Proofread,edit, and finalize client invoices
• Prepare reimbursement requests (monthly expenses for attorneys including cell phone, K-1 and business development)
• Plan and schedule meetings and maintain attorney calendars
• Coordinate and make travel arrangements
• Organize and maintain client files
• Open and close client files on a routine basis
• Communicate directly with clients in a professional manner

Please Note: This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be a comprehensive list of all duties, responsibilities, or qualifications. Responsibilities may change as business needs evolve. This is not a remote position. The final pay rate is determined by qualifications and years of relevant experience.

Qualifications

Qualifications/Requirements

• 5+ years’ experience as legal administrative assistant required, preferably in labor and employment practice group
• Advanced computer skills: Microsoft Office 365 including Excel, Outlook, Word, OneDrive and SharePoint
• Knowledge of the following software:
• Aderant - accounting and time entry
• ChromeRiver - reimbursements
• iManage - document management
• Olympus and WinScribe - transcription
• Tungster Power PDF Advanced
• Litera Compare and Microsoft Track Changes
• Excellent organizational, goal setting, analytical and planning skills
• Ability to prioritize, adapt to new assignments, meet deadlines, and maintain poise in a fast-paced, highly demanding environment
• Demonstrate good judgment and discretion
• Independent self-starter, takes direction well and accepts a challenge
• Professional attitude and excellent customer service skills
• Dependable team player who works collaboratively and cooperatively within a team environment
• Professional verbal and written communication skills and is a perceptive listener
• Generate high-quality work, with exceptional attention to detail and accuracy, and proof-reading skills
• Ability to work with frequent interruptions and adapt to changes in workflow
• Manage multiple priorities in a fast-paced, deadline-driven work environment
• Comfortable with always evolving technology and software
• Willingness and desire to attend training classes to maintain and increase technical skills
• Volunteer to assist with overflow assignments and communicate effectively with peers and supervisors
• Maintains reliable attendance and follows designated work schedule
• Professional appearance