Matter Administrator

Province, Inc.; Henderson (NV); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Bonus plans

401(k) plan

Profit-sharing plan

Job summary

Province is seeking an Operations Administrator to support legal and financial professionals in Las Vegas. The role focuses on managing case documentation, coordinating court filings, and ensuring compliance with bankruptcy procedures.

Proficiency in Word, Excel, and Outlook, plus experience with legal templates and AI tools, are highly valued. The position is full-time in Henderson, with a competitive salary range and benefits.

Qualifications

• Associate’s degree or paralegal certificate preferred.
• Experience with bankruptcy court filings and fee applications preferred.
• Proficient in Word, Excel, and Outlook.
• Familiarity with AI-assisted legal tools is a plus.
• Strong attention to detail and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Review frontline employee time and expense entries.
• Assist counsel in preparing, proofreading, and filing fee and retention applications (Chapter 11).
• Prepare supporting declarations and documents for court filings.
• Conduct conflicts checks against related parties.
• Maintain organized case files and manage document workflows.
• Track court deadlines and filing schedules.
• Provide administrative support and assist with special projects.
• Generate and populate templates in Word.
• Utilize AI-assisted tools to enhance workflow efficiency.

Skills

MS Office

Time management

Attention to detail

Verbal communication

Written communication

Legal document templates

Bankruptcy filings

AI-assisted tools

Education

Associate’s degree

Paralegal certificate

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

AI‑assisted tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Administrator (Legal Administrative Assistant)

Professional Henderson, NV, US

Salary Range: $65,000.00 To $75,000.00 Annually

ABOUT THE FIRM

Province is an internationally recognized advisory firm that helps clients navigate complex strategic, operational, financial, and legal challenges. Our team provides a broad suite of multi-disciplinary services to clients across four key areas of practice: restructuring advisory; disputes, investigations & risk advisory; capital markets; and office of the CFO. Province and StoneTurn together form a leading global advisory firm that helps clients navigate their most complex strategic, operational, financial, and legal challenges. By integrating StoneTurn’s investigative, compliance, and dispute capabilities with Province’s established leadership in restructuring, interim management, capital markets, and litigation support, the combined firm brings deep global experience, a proven track record in high-stakes matters, and a multidisciplinary approach to each engagement.

Our core values guide how we work, make decisions, and serve our clients and communities. We are committed to forging deep, trust-based relationships; delivering excellence through accountability and innovation; maintaining a relentless focus on client outcomes; and empowering our people to grow, collaborate, and make a meaningful impact. These principles shape our culture and define what it means to succeed at our firm.

ROLE SUMMARY

Province is seeking a highly organized and detail-oriented Operations Administrator to join our Las Vegas office. This full-time position plays a critical role in supporting legal and financial professionals by managing case documentation, coordinating court filings, and ensuring compliance with court‑mandated procedures—particularly in Chapter 11 bankruptcy matters. The ideal candidate will bring strong technical proficiency in Microsoft Office (Word, Excel, Outlook), experience with legal document templates, and a working knowledge of AI‑assisted tools. A background in preparing and filing fee and retention applications is highly desirable. This role requires a proactive, focused individual with exceptional attention to detail and the ability to thrive in a fast‑paced, deadline‑driven environment.

KEY RESPONSIBILITIES

• Review and edit frontline employee time and expense entries.
• Assist counsel in preparing, proofreading, and filing retention and fee applications, particularly in Chapter 11 bankruptcy cases.
• Prepare supporting declarations and documentation for court filings.
• Conduct and review conflicts checks against related parties.
• Maintain organized case files and manage document workflows.
• Track and calendar court‑mandated deadlines and filing schedules.
• Provide administrative support and assist with special projects as needed.
• Generate and populate templates in Microsoft Word.
• Utilize AI‑assisted tools (e.g., document automation, legal research platforms) to enhance workflow efficiency.

QUALIFICATIONS

• Associate’s degree or paralegal certificate preferred.
• Prior experience with bankruptcy court filings and fee applications strongly preferred.
• Demonstrated proficiency in Microsoft Word, Excel, and Outlook.
• Familiarity with AI‑assisted legal tools is a plus.
• Strong attention to detail and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• General understanding of accounting and mathematics.
• Availability for full‑time work, Monday–Friday, 8:30 AM–5:30 PM, with flexibility for after‑hours work as needed.

OUR BENEFITS

• Competitive salary and bonus plans
• Company 401(k) plan
• Profit‑sharing plan

AFFIRMATIVE ACTION/EEO STATEMENT

Our firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment in accordance with applicable federal, state, or local laws.

ADDITIONAL INFORMATION:

This job description outlines the primary responsibilities of the position. It does not encompass all duties that may be required in this role. The employee may be expected to perform additional job‑related tasks and responsibilities as instructed by management within the boundaries of applicable law. Management reserves the right to add, revise, or delete information in this job description. Reasonable accommodation will be provided to qualified individuals with disabilities as required by law. This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.