Administrative Assistant

Wizlo Health; Las Vegas (NV); On-site; USD 28,000 - 33,000; Full time

Job summary

Wizlo Health in Las Vegas, NV seeks an office assistant who can keep up with a fast-moving CEO and President. You’ll start as their assistant and grow into the office manager, with daily tasks shifting before lunch.

The ideal candidate is thorough, communicates well, and has a customer service background. In-office Monday–Friday; comfortable with Google Workspace, Slack, and calendar tools; HIPAA awareness is a plus.

Qualifications

• Experience as an assistant to senior leaders and thorough, detail-oriented work style.
• Background in customer service and healthcare/telehealth knowledge is a plus.
• Comfort with AI tools (ChatGPT, Claude, Gemini) and strong communication skills.

Responsibilities

• Manage calendars and resolve conflicts before they arise.
• Monitor inboxes, draft replies, flag urgent items, and close the loop.
• Record action items and chase to completion.
• Book travel and handle expenses.
• Draft and polish emails, decks, and memos.
• Plan offsites, partner visits, and team events.
• Keep the office running: supplies, vendors, and upkeep.
• Monitor spending, invoices, and software subscriptions.
• Organize shared files and automate weekly tasks.

Skills

Assistant to senior leaders

AI tools daily use

Office management experience

In-office presence

HIPAA knowledge

Startup environment familiarity

Tools

Google Workspace

Slack

Calendar tools

Job description

We're a small team that moves quickly, and our CEO and President need someone in the office who can keep up with them.

You'd start as their assistant and grow into our office manager. Expect your day to change a few times before lunch. If that sounds fun instead of stressful, keep reading. Applicants should be thorough, possess excellent communication skills, and have some background in customer service.

Compensation:

$20 - $24 hourly

Qualifications

• Experience as an assistant to senior leaders. Startup experience is a big plus but not a requirement.
• Daily use of AI tools like ChatGPT, Claude, or Gemini.
• Comfort with Google Workspace, Slack, and calendar tools.
• Being in the office Monday to Friday.
• Bonus points
• Healthcare or telehealth experience, or you know your way around HIPAA.
• You've run an office before.

Responsibilities

• Keep their calendars sorted and fix conflicts before they turn into problems.
• Watch their inboxes so no client email sits unanswered. Draft replies, flag what's urgent and close the loop.
• Write down action items and chase them until they're done.
• Book travel and handle expenses
• Write and clean up emails, decks, and memos.
• Plan offsites, partner visits and team events.
• For the Office
• Keep the office running: supplies, equipment, vendors, deliveries, and building stuff.
• Keep an eye on office spending, invoices, and software subscriptions.
• Keep shared files organized so people can find things.
• Notice what you do every week and automate it.