Administrative Assistant

Innovativ Pharma; Lakeland (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Job summary

Innovativ Pharma, Inc. is seeking a dedicated Administrative Assistant to join our team. This role provides essential support to management and departments, coordinates meetings, manages correspondence, and maintains records to ensure efficient operations.

Must have a high school diploma and experience in an administrative role; pharma/healthcare experience is a plus. Proficiency in Microsoft Office and strong communication are essential in a fast-paced environment.

Qualifications

• High school diploma required; office admin qualifications a plus.
• Experience as administrative assistant in pharma/healthcare preferred.

Responsibilities

• Provide administrative support to the management team and various departments
• Manage correspondence, including emails, phone calls, and mail, ensuring timely responses and follow-ups
• Organize and schedule meetings, both internally and externally, and prepare necessary materials and agendas
• Maintain and update filing systems, databases, and records to ensure accuracy and accessibility of information
• Assist in the preparation of reports, presentations, and documents for internal and external stakeholders
• Coordinate travel arrangements for staff, including booking flights, hotels, and transportation
• Support office management tasks, such as ordering supplies and maintaining office equipment

Skills

Communication

Organization

Multitasking

Teamwork

Education

High school diploma

Tools

Microsoft Office

Job description

Innovativ Pharma, Inc. is seeking a dedicated and detail-oriented Administrative Assistant to join our team. At Innovativ Pharma, we are committed to transforming the standard of care in the healthcare industry, focusing on delivering innovative pharmaceuticals and healthcare products that enhance the quality of life for patients. Our mission is rooted in understanding that every moment matters for those seeking better health outcomes. As leaders in providing ancillary products to the healthcare market, we continuously strive to support healthcare professionals and foot the resilience of patients who depend on our cutting-edge solutions. The Administrative Assistant plays a critical role in supporting our operations, ensuring that our high standards of efficiency and professionalism are maintained. This is an exciting opportunity for someone who is passionate about contributing to the healthcare field and believes in the potential of innovation to change lives. We invite you to join us as we continue to pioneer new markets and develop targeted medicines that help millions of individuals. Your administrative expertise will be instrumental in fostering a productive work environment and facilitating our mission of hope for patients around the world.

Responsibilities

• Provide administrative support to the management team and various departments
• Manage correspondence, including emails, phone calls, and mail, ensuring timely responses and follow-ups
• Organize and schedule meetings, both internally and externally, and prepare necessary materials and agendas
• Maintain and update filing systems, databases, and records to ensure accuracy and accessibility of information
• Assist in the preparation of reports, presentations, and documents for internal and external stakeholders
• Coordinate travel arrangements for staff, including booking flights, hotels, and transportation
• Support office management tasks, such as ordering supplies and maintaining office equipment

Requirements

• High school diploma or equivalent; additional qualifications in office administration are a plus
• Proven experience as an administrative assistant or in a similar role, preferably in the pharmaceutical or healthcare industry
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new software
• Excellent written and verbal communication skills, with the ability to interact professionally with diverse stakeholders
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively
• Ability to work independently and as part of a collaborative team in a fast-paced environment
• A proactive attitude and a willingness to embrace challenges and learn new processes

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development