ADMINISTRATIVE ASSISTANT

Accutrans; Kenner (LA); On-site; USD 30,000 - 38,000; Full time

Job summary

Accutrans in Kenner, LA is seeking a capable receptionist/office administrator to manage front desk duties and support the office team.

You will answer calls, greet visitors, handle mail, manage scheduling, and assist executives with documents and events, requiring strong communication and Microsoft Office skills.

Qualifications

• High School Diploma or equivalent is required.
• Minimum of 1 year of customer service experience.
• Must be reliable and timely.
• Engaging and welcoming presence.
• Strong telephone and listening skills.
• Excellent verbal communication.
• Working knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Ability to work both independently and as part of a team.
• Self-motivated and able to multitask.

Responsibilities

• Answer and direct company phone calls professionally, take accurate messages, and relay information effectively.
• Occupy front desk, greet visitors with a welcoming smile, direct them appropriately while maintaining a safe, orderly reception area.
• Pick up, sort, and distribute incoming mail daily; handle shipping and postage duties.
• Ensure offered amenities are stocked daily and maintain inventory levels.
• Support office team, including owner and executives; assist with documents, scheduling, meetings, emails, and data entry.
• Heavily assist in events, travel arrangements, and after-hours or weekend support as needed.

Skills

Customer service

Microsoft Office

Verbal communication

Telephone skills

Multitasking

Time management

Teamwork

Reliability

Education

High School Diploma

Tools

Word

Outlook

PowerPoint

Excel

Job description

Job Details

Job Location: Kenner, LA 70062

Key Job Responsibilities

• Answer and direct company phone calls professionally, take accurate messages, and relay information effectively.
• Occupy front desk, greet visitors with a welcoming smile, direct them appropriately while maintaining a safe, orderly, and welcoming reception area and office environment.
• Pick up, sort, and distribute incoming mail daily; handle other shipping and postage duties.
• Ensure offered amenities are stocked daily and maintain adequate inventory levels.
• Support entire office team, including owner and executives; duties may include reviewing and preparing documents, coordinating and scheduling meetings, agendas, presentations, trainings, data entry, filing, scanning, mailing, preparing letters and emails, assisting employees with questions, shredding, running errands, and other general office duties.
• Heavily assist in execution of all company functions, including travel, reservations, meals or accommodations needed for events and meetings; some events may require after‑hours or weekend support.

Character Traits

PROFESSIONAL, ENGAGING, CREATIVE, HELPFUL, PERSONABLE, CARING, SELF‑MOTIVATED

Qualifications

• High School Diploma
• At least 1 year of customer service experience
• Must be reliable and timely
• Engaging and welcoming presence
• Strong telephone and listening skills
• Excellent verbal communication
• Working knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)
• Ability to work both independently and as part of a team
• Self‑motivated
• Ability to work quickly, under pressure, and multitask