Administrative Assistant

Kearney Area Community Foundation; Kearney (NE); On-site; USD 32,000 - 42,000; Full time

Job summary

Kearney Area Community Foundation in Kearney, NE seeks an Administrative Assistant for on-site support. Responsibilities include managing daily office operations, greeting visitors, answering phones, scheduling appointments, and maintaining calendars to support staff.

Ideal candidates will have strong clerical skills, proficiency with Word, Excel, email, and CRM tools, plus excellent organization and communication abilities. A high school diploma is required.

Qualifications

• Strong administrative and executive support skills for daily office needs.
• Professional phone etiquette and courteous communication with donors and visitors.
• Solid clerical skills including data entry, filing, and document preparation.
• Proficiency with standard office software (Word, Excel, email, calendars) and basic CRM tools.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks.
• Dependable, respectful, and collaborative with a commitment to confidentiality.
• High school diploma or equivalent required; nonprofit experience beneficial.

Responsibilities

• Manage daily office operations, including answering phones, greeting visitors, scheduling appointments, and maintaining calendars.
• Provide clerical support such as data entry, filing, preparing documents, and organizing records.
• Assist executive leadership with administrative tasks and coordinate meetings and events.
• Handle correspondence and communications with staff, donors, and partners.

Skills

Administrative support

Professional communication

Organization & multitasking

Confidentiality

Team collaboration

Attention to detail

Education

High school diploma or equivalent

Tools

Word processing (MS Word)

Spreadsheets (Excel)

Email/calendar (Outlook)

CRM tools

Job description

Company Description Kearney Area Community Foundation is a nonprofit organization located at 412 W 48th Street, Suite 12, in Kearney, Nebraska. The foundation focuses on strengthening the local community by supporting charitable initiatives and nonprofit partners. Team members collaborate with donors, community leaders, and organizations to advance philanthropic efforts in the Kearney area. Working here offers the opportunity to contribute to meaningful community impact while developing professional skills in a mission-driven environment.

Role Description The Administrative Assistant is a full-time, on-site role based in Kearney, NE. This role is responsible for supporting daily office operations, including managing phone calls, greeting visitors, scheduling appointments, and maintaining calendars. The Administrative Assistant will handle clerical tasks such as data entry, filing, preparing documents, and organizing records. The role may include assisting executive leadership with administrative tasks, coordinating meetings and events, and helping with correspondence and communications. The position requires consistent, reliable presence in the office and collaboration with staff to ensure smooth, efficient administrative support for the foundation’s activities.

Qualifications

• Strong administrative assistance and executive administrative assistance skills, with the ability to support daily office and leadership needs.
• Professional phone etiquette and communication skills, including clear, courteous interaction with donors, partners, and visitors.
• Solid clerical skills, including data entry, filing, document preparation, and record organization.
• Proficiency with standard office software (e.g., word processing, spreadsheets, email, calendars) and basic database or CRM tools.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• Dependable, respectful, and collaborative work style, with the ability to handle confidential information appropriately.
• High school diploma or equivalent required; additional coursework or experience in office administration or nonprofit settings is beneficial.