Administrative Assistant

HBE LLP; Omaha (NE); On-site; USD 40,000 - 50,000; Full time

Job summary

HBE LLP, a trusted Nebraska accounting and consulting firm with offices in Lincoln, Omaha, and Norfolk, seeks an Administrative Assistant to support partners, managers, and client service teams. This role handles daily admin tasks, scheduling, records management, and client communications to ensure a professional service experience.

You will prepare materials, assist with meetings, and help meet tax, audit, and advisory deadlines while maintaining confidentiality and accuracy.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• 1–3 years of administrative, customer service, hospitality, or office experience preferred.
• Experience supporting professionals, managers, or teams preferred.

Responsibilities

• Provide administrative support to partners, managers, and client service teams.
• Prepare correspondence, reports, presentations, and meeting materials.
• Assist with client meeting preparation and follow-up activities.
• Maintain electronic and physical client records and administrative files.
• Track deadlines, tasks, and administrative priorities.
• Maintain confidentiality of client and employee information.

Skills

Organizational skills

Time management

Professional communication

Attention to detail

Team collaboration

Microsoft Office

Adaptability

Process learning

Education

High school diploma or equivalent

Associate degree preferred

Tools

Project management software

Office technology

Job description

About HBE

Since 1974, HBE has built a story of solid growth, premier service, quality work, employee satisfaction, and business diversification. We strive to create a warm and friendly atmosphere where employees feel at home and comfortable. We're as down-to-earth as our deep Nebraska roots, while utilizing sophisticated tools and technology to serve our clients.

HBE is a leading provider of professional accounting and consulting services throughout Nebraska, with offices in Lincoln, Omaha, and Norfolk. We offer a complete range of financial management services for businesses, nonprofit and governmental organizations, specialty industries, and individuals. Our services include audit, tax, business consulting, outsourced accounting and CFO solutions, personal financial planning, and wealth management.

HBE is recognized as one of the nation's Top 100 Firms to Work For by Accounting Today.

Position Summary

The Administrative Assistant provides entry-level professional administrative support to partners, managers, and firm professionals. This role supports daily administrative activities, communications and scheduling, maintaining records, assisting with client service needs, and contributes to an efficient and professional client experience.

Primary Responsibilities

• Provide administrative support to partners, managers, and client service teams
• Prepare correspondence, reports, presentations, and meeting materials
• Assist with client meeting preparation and follow-up activities
• Maintain electronic and physical client records and administrative files
• Support engagement-related administrative activities during tax, audit, and advisory deadlines including client communication such as phone calls
• Assist with client communications, mailings, and document preparation
• Track deadlines, tasks, and administrative priorities
• Maintain confidentiality of client and employee information
• Provide exceptional service to internal and external stakeholders
• Maintain confidentiality of sensitive client and firm information

Skills & Qualifications

• Strong organizational and time management skills
• Ability to manage multiple priorities and deadlines
• Professional written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to learn and follow established processes and procedures
• Ability to work collaboratively with team members and provide excellent service
• Proficiency with Microsoft Office and general office technology
• Ability to learn project management systems/workflows
• Adaptability to new technologies

Education and Experience

• High school diploma or equivalent required; associate degree preferred
• 1-3 years of administrative, customer service, hospitality, or office experience preferred
• Experience supporting professionals, managers, or teams preferred
• Experience in public accounting, professional services, or a similar environment preferred

Work Requirements and Physical Demands

• Ability to perform the essential functions of the position, with or without reasonable accommodation.
• Ability to maintain reliable attendance and fulfill scheduled and time-sensitive responsibilities, subject to applicable leave and reasonable-accommodation requirements.
• Ability to communicate effectively with clients and coworkers by telephone and through other communication methods, with or without reasonable accommodation.
• Regular computer and desk-based work, with the ability to change position as needed.
• Occasional movement of files, supplies, or records weighing up to 50 pounds, with reasonable accommodation, assistance, or equipment when appropriate.

This job description outlines the primary responsibilities of the position but is not intended to be all-inclusive. Additional duties and responsibilities may be assigned based on the needs of the Firm.