Sales Administrator

Allied Fire Protection; Carrollton (TX); On-site; USD 40,000 - 66,000; Full time

Job summary

Allied Fire Protection is seeking a detail-oriented Sales Administrator to support the sales team, manage bid lists, and coordinate with clients and contractors. The role involves preparing proposals, scheduling site visits, and assisting with collections and documentation to streamline the sales process.

Ideal candidates have strong communication, organization, and computer skills, with Salesforce CRM and MS Office experience.

Qualifications

• High school diploma required.
• Bachelor's degree preferred.
• Experience in sales administration or customer service is a plus.
• Salesforce CRM experience is highly preferred.

Responsibilities

• Assist the sales team to enhance customer service and increase bid and sales opportunities.
• Maintain bid lists for sales team (sprinkler/alarm) and update/inform the team as invitations are received.
• Create meeting invitations for walkthroughs and job site visits.
• Provide backup support for collections on outstanding items and coordinate with architects/electrical contractors to capture bid opportunities.
• Assist in bid inquiries and in downloading/printing plans as needed.
• Support in client/prospect updates and follow up on project initiatives.
• Prepare proposals and assist in setting up jobs and service trade.

Education

High school diploma

Bachelor's degree

Tools

Salesforce CRM

Microsoft Office Suite

Computer Ease

Job description

Job Description

Job Responsibilities include but are not limited to:

Assist the sales team as needed to enhance customer service and increase bid and sales opportunities for sales department.

• Maintain bid lists for sales team: sprinkler/alarm
• Update list as invitations are received and distribute as needed
• Create meeting invitations for walk thru' s and job site visits on calendars
• Provide backup support for collections on outstanding sales items
• Contact the architect/electrical contractors to capture all bid opportunities
• Assist in bid tab inquiries
• Assist in downloading/printing plans as needed
• Facilitate inspection and deficiency sales process
• Download inspection reports from Building Reports
• Assist in inspection and deficiency repair history as needed
• Printing/providing deficiency notices and reports to sales team
• Assist in material quotations for deficiency repairs as needed

SALES ADMINISTRATOR

Job Description

Job Responsibilities include but are not limited to:

Assist the sales team as needed to enhance customer service and increase bid and sales opportunities for sales department.

• Maintain bid lists for sales team: sprinkler/alarm
• Update list as invitations are received and distribute as needed
• Create meeting invitations for walk thru' s and job site visits on calendars
• Provide backup support for collections on outstanding sales items
• Contact the architect/electrical contractors to capture all bid opportunities
• Assist in bid tab inquiries
• Assist in downloading/printing plans as needed
• Facilitate inspection and deficiency sales process
• Download inspection reports from Building Reports
• Assist in inspection and deficiency repair history as needed
• Printing/providing deficiency notices and reports to sales team
• Assist in material quotations for deficiency repairs as needed

Assist in job set ups and Service Trade

• Obtain and update customer set up sheets
• Support with client and prospect updates
• Follow up on client and project initiatives
• Assist in creating emergency work orders as needed
• Assist in collecting all documentation required for contract/remodel job set up
• Assist in preparing proposals as needed

General administrative tasks

• Phone support/rotation at reception area for lunches
• Assist sales team with collections/lien review
• Assist sales team in marketing events as needed
• Serve as liaison as needed for sales team and customers

Knowledge

• High school diploma is required
• Bachelor's Degree is preferred

Work Experience

• Customer Service experience for sales department or sales administration background
• SALESFORCE CRM experience highly preferred
• Project coordination or project support experience

Skills And Competencies

• Excellent written and verbal communication skills
• Ability to follow verbal and written instructions
• Detail oriented with excellent organization skills
• Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
• Ability to maintain accurate and auditable records
• Ability to work in a fast-paced service/construction team environment
• Attention to detail with emphasis on accuracy and quality
• Ability to prioritize work to balance multiple projects and deadlines

Physical Requirements

• 100% Office Setting, including sitting, some bending, walking and viewing