Administrative Assistant

Express Employment Professionals - Cincinnati East; Jacksonville (FL); On-site; USD 38,000 - 45,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking an Admin Assistant to support daily office operations in Jacksonville, FL. This role involves greeting visitors, handling mail, answering phones, and coordinating communications for staff.

Responsibilities include scheduling, document preparation, filing, and basic data entry. The ideal candidate is organized, detail-oriented, and able to manage multiple tasks in a fast-paced environment.

Responsibilities

• Greet visitors, direct them to appropriate staff, and maintain reception area.
• Answer phones, take messages, and respond to emails or queries in a timely manner.
• Schedule meetings and manage calendar appointments for staff or executives.
• Prepare documents, reports, memos, and presentations as needed.
• Organize and maintain electronic and physical filing systems.
• Perform basic bookkeeping or data tracking such as expense management.

Skills

Greet visitors

Answer phones

Email handling

Calendar management

Documentation

Data entry

Job description

Admin Assistant

8AM-5PM Mon-Fri

• Office Administration: Greet visitors, manage incoming/outgoing mail, and maintain office equipment.
• Communication: Answer phones, take messages, and respond to emails or queries.
• Scheduling: Arrange meetings, manage, and maintain calendar appointments for staff or executives.
• Documentation: Prepare documents, reports, memos, and presentations.
• Record Keeping: Organize and maintain electronic and physical filing systems.
• Data Entry: Perform basic bookkeeping or data tracking, such as managing expenses.