Administrative Assistant

Manpower; Iowa City (IA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Weekdays schedule

Job summary

Manpower, Inc. in Iowa City is seeking an organized Administrative Assistant to support daily operations and assist managers, employees, and visitors. This role emphasizes confidentiality, multitasking, and professional communication.

Responsibilities include scheduling, correspondence, reports, invoicing, and office maintenance. Proficiency in Microsoft Office and strong time management are essential; the position offers a stable daytime schedule and the opportunity to contribute to a

Qualifications

• High School Diploma or GED required.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and deadlines.
• Professional demeanor and customer service mindset.

Responsibilities

• Provide administrative support to managers and team members.
• Answer, screen, and direct incoming phone calls.
• Respond to emails and inquiries professionally and promptly.
• Prepare, distribute, and maintain correspondence, reports, forms, and other business documents.
• Handle confidential and time-sensitive information with discretion.
• Maintain contact lists, records, and filing systems.
• Organize and schedule meetings, appointments, and conference calls.
• Book travel arrangements and coordinate itineraries as needed.
• Assist with calendar management and meeting preparation.
• Provide support to office visitors and guests.
• Assist in preparing regularly scheduled reports and presentations.
• Research information and create presentations for management.
• Generate productivity, inventory, and administrative reports.
• Prepare and monitor invoices, expense reports, and related documentation.
• Maintain accurate records and administrative documentation.
• Order and maintain office supplies and equipment inventories.
• Coordinate equipment maintenance and service requests.
• Monitor supply levels and replenish inventory as needed.
• Support multiple projects and prioritize competing deadlines effectively.

Skills

Verbal and written communication

Organizational skills

Time management

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Outlook

PowerPoint

Job description

Administrative Assistant

Monday - Friday | 8:00 AM - 4:30 PM
$24.00 per Hour

We are seeking a highly organized and professional Administrative Assistant to support daily office operations and help ensure an efficient, productive work environment. This role is ideal for someone who thrives in a fast-paced setting, enjoys multitasking, and takes pride in providing exceptional administrative support to managers, employees, and visitors.

The Administrative Assistant will handle a variety of responsibilities related to organization, communication, scheduling, reporting, and office management while maintaining confidentiality and attention to detail.

Key Responsibilities

Administrative Support

• Provide administrative support to managers and team members.
• Answer, screen, and direct incoming phone calls.
• Respond to emails and inquiries professionally and promptly.
• Prepare, distribute, and maintain correspondence, reports, forms, and other business documents.
• Handle confidential and time-sensitive information with discretion.
• Maintain contact lists, records, and filing systems.

Scheduling & Coordination

• Organize and schedule meetings, appointments, and conference calls.
• Book travel arrangements and coordinate itineraries as needed.
• Assist with calendar management and meeting preparation.
• Provide support to office visitors and guests.

Reporting & Documentation

• Assist in preparing regularly scheduled reports and presentations.
• Research information and create presentations for management.
• Generate productivity, inventory, and administrative reports.
• Prepare and monitor invoices, expense reports, and related documentation.
• Maintain accurate records and administrative documentation.

Office Operations

• Order and maintain office supplies and equipment inventories.
• Coordinate equipment maintenance and service requests.
• Monitor supply levels and replenish inventory as needed.
• Support multiple projects and prioritize competing deadlines effectively.

Qualifications

• High School Diploma or GED required.
• Previous administrative, office support, receptionist, or clerical experience preferred.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy.
• Professional demeanor and customer service mindset.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Skills

• Experience creating reports, presentations, and business correspondence.
• Experience scheduling meetings and coordinating travel arrangements.
• Familiarity with expense reporting and invoice processing.
• Strong problem-solving and multitasking abilities.
• Ability to work independently and as part of a team.

Why Join Us?

• Competitive pay of $24.00 per hour
• Standard weekday schedule with evenings and weekends off
• Professional office environment
• Opportunity to work closely with leadership and contribute to business operations
• Collaborative and team-focused culture

About ManpowerGroup, Parent Company of: Manpower, Experis and Talent Solutions

Manpower® is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.

In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup® (NYSE: MAN) family of brands, which also includes Experis and Talent Solutions. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.