Administrative Assistant

LHH; Inwood (NY); Presencial; USD 50.000 - 55.000; Tempo integral

Resumo da vaga

LHH in New York is seeking an Administrative Assistant to provide essential administrative and operational support within a school environment. You will assist school leadership, coordinate communications with parents and the PTA, manage schedules and transportation coordination.

The role requires strong organization, proficiency in Microsoft Office and Google Workspace, and the ability to handle confidential information.

Qualificações

• Experience in administrative support or executive assistance.
• Proficiency in Microsoft Office and Google Workspace.
• Strong organizational and time-management skills.
• Experience within a school, nonprofit, or community-based organization preferred.

Responsabilidades

• Provide day-to-day administrative support to school leadership and staff.
• Coordinate PTA communications, activities, and participant information.
• Manage calendars, scheduling, phone calls, and general correspondence.
• Maintain board member information and coordinate meetings and communications.
• Serve as a primary contact for parents and handle inquiries.
• Coordinate student transportation, field trips, and off-site activities.
• Prepare spreadsheets, reports, emails, and other administrative materials.
• Maintain confidential student, family, and school records.

Conhecimentos

Administrative support

School operations

Executive assistance

Ferramentas

Microsoft Office

Google Workspace

Descrição da vaga

Employment Type: Permanent, Full-Time, Onsite

Schedule: 8:00 AM–4:00 PM or 8:30 AM–4:30 PM, with early dismissal on Fridays

Position Overview:

We are seeking a highly organized and professional Administrative Assistant to provide administrative and operational support within a school environment. This role will support school leadership, board and parent communications, PTA activities, scheduling, and transportation coordination.

Responsibilities:

• Provide day-to-day administrative support to school leadership and staff.
• Coordinate PTA communications, activities, supply requests, and participant information.
• Manage calendars, scheduling, phone calls, and general correspondence.
• Maintain board member information and coordinate communications and virtual meeting details.
• Serve as a primary point of contact for parents, answering inquiries and directing requests appropriately.
• Maintain parent and student information, mailing lists, directories, and other school records.
• Assist with school calendars, events, and milestone scheduling.
• Coordinate student transportation, including daily drop-offs/pickups, field trips, athletic events, and off-site activities.
• Prepare spreadsheets, reports, emails, and other administrative materials.
• Maintain confidential student, family, and organizational records.

Qualifications:

• Previous experience in administrative support, school operations, or executive assistance.
• Proficiency in Microsoft Office and Google Workspace.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional and comfortable communicating with parents, leadership, and board members.
• Ability to handle sensitive and confidential information.
• Experience within a school, nonprofit, or community-based organization is preferred.

Compensation: Salary range is $50,000–$55,000, depending on experience, qualifications, and skills.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers