ADMINISTRATIVE ASSISTANT

Integrated Resources Inc.

West Chester (Chester County)

On-site

USD 40,000 - 55,000

Full time

14 days+

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Job summary

A leading company is seeking a high-energy Administrative Assistant to support Biologics CMC senior staff in West Chester. This role involves providing administrative support, coordinating meetings, managing travel arrangements, and fostering a positive work environment. Flexibility, customer service, and proficiency with Microsoft Office are essential, with the opportunity for training in a pharmaceutical setting.

Qualifications

0-5 years administrative experience required.
Must be proficient with MS Office Suite and email (Outlook).
Experience in a pharmaceutical environment is desired.

Responsibilities

Provide administrative support for Biologics CMC senior staff.
Coordinate travel arrangements and prepare expense reports.
Assist with event planning and maintain confidentiality.

Skills

High-level customer service

Flexibility

Action oriented

Team collaboration

Education

High School Diploma or equivalent

College degree

Tools

MS Office Suite

SharePoint

Job description

IRI believes in commitment, Integrity and strategic workforce solutions.

Integrated Resources, Inc., is led by a seasoned team with combined decades in the industry. We deliver strategic workforce solutions that help you manage your talent and business more efficiently and effectively. Since launching in 1996, IRI has attracted, assembled and retained key employees who are experts in their fields. This has helped us expand into new sectors and steadily grow.

We’ve stayed true to our focus of finding qualified and experienced professionals in our specialty areas. Our partner-employers know that they can rely on us to find the right match between their needs and the abilities of our top-tier candidates. By continually exceeding their expectations, we have built successful ongoing partnerships that help us stay true to our commitments of performance and integrity.

Our team works hard to deliver a tailored approach for each and every client, critical in matching the right employers with the right candidates. We forge partnerships that are meant for the long term and align skills and cultures. At IRI, we know that our success is directly tied to our clients’ success.

Job Description

Title: Administrative Assistant

Location: West Chester,PA
Duration: 6+ MONTHS

"The nature of this role is such that it might be better filled by a more junior candidate (0-3 yrs exp). We are looking for a level of flexibility that might not be as good of a fit for an administrative professional with set expectations that come from years of experience in a traditional Admin Assistant role. Our ideal candidate would be a high energy, service orientated person that is eager to learn and with a "can-do" attitude."

Biologics industry background a PLUS. Will support a team of five managers. Working alongside Executive Assistant, client willing to train the right candidate. Interview process will include an initial phone screen, then face-to-face meeting with VP, Biologics CMC.

Qualifications

Responsibilities:
• Provide administrative support for Biologics CMC senior staff including but not limited to:
a) Day to day support for the Biologics Manufacturing Facility as well as Process Development scientific staff
b) Coordinate travel arrangements and prepare expense reports in iExpense
• Support for the Biologics CMC department to include but not limited:
a) Provide customer service and act as primary departmental resource to answers questions related to office operations and all established site and/or corporate policies and procedures
b) Schedule departmental meetings and lunch requests on an ad hoc basis
c) Coordinate and place all departmental IT, facility, and maintenance requests
d) Facilitate internal client communications to the Biologics CMC department by acting as central point of contact for dissemination of site wide alerts
e) Consolidate and place weekly office supply orders
• Assists in any event planning activities including both departmental and site wide events this may include support capturing the events via video and/or photographs
• Implement organizational structure to provide efficient workflow including the archiving of critical documents using SharePoint or other server-based solutions
• Must help to promote a positive and friendly work environment
Functional Skills:
• Ability to provide a high-level of customer service while working in a dynamic team environment
• Must maintain confidentiality in daily operations
• Capable to work with minimal supervision and display a high level of flexibility to address new challenges on a daily basis
• Must be an action oriented, high-energy individual that thrives while working with a diverse range of personalities
• Create and edit pictures and videos of group functions
Education required:
• High School Diploma or equivalent; College degree preferred
Experience required:
• 0-5 year administrative experience. Must be proficient with MS Office Suite, internet and e-mail (Outlook). Desire at least one year experience in a pharmaceutical environment.