Executive Assistant, Specialty Immunology.

Biogen; Cambridge (MA); On-site; USD 88,000 - 114,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Fitness stipend

Vacation days

Company holidays

Sick time

Parental leave

Stock purchase plan

Tuition reimbursement

Employee resource groups

Job summary

Biogen in Cambridge, MA is seeking an Executive Assistant to support the Head of US Specialty Immunology, providing high‑level administrative help in a dynamic environment. The role requires exceptional calendar management, travel planning, expense reporting, and collaboration with leaders across the organization.

Minimum 5+ years supporting executives and expert knowledge of Microsoft Office 365. The candidate should possess strong communication, discretion, and the ability to deliver with

Qualifications

• Associate degree or equivalent combination of education and experience required.
• 5+ years’ experience in a corporate environment, with experience supporting an executive.
• Excellent interpersonal, verbal and writing skills.
• Demonstrated ability to manage sensitive and confidential information.

Responsibilities

• Complex calendar and meeting management for leadership.
• Preparation of materials for presentations to executive teams.
• Ad hoc project support for strategy & operations when needed.
• Coordinate travel arrangements and office logistics across satellite locations.
• Accurate and timely submission of expense reports.
• Support PO, SOW, and invoice processing.
• Maintain team distribution lists and onboarding agendas.
• Help foster team culture and Biogen policies awareness.

Skills

Calendar management

PowerPoint

Outlook

Excel

MS Office 365

Communication skills

Problem solving

Discretion

Executive support

Team collaboration

Education

Associate degree

Tools

Microsoft Office 365

Job description

About This Role

The Executive Assistant will be a dynamic and self-motivated individual able to provide executive administrative support to the Head of US Specialty Immunology. The right candidate must be flexible, organized, proactive, collaborative, curious, and calm under pressure. Excellent communication, inter-personal and collaboration skills are essential for this role due to interactions across all levels of the organization. Demonstrated experience problem-solving with diplomacy and tact is required. This position also requires a professional demeanor, sense of urgency, the ability to prioritize, and a high level of discretion with the ability to appropriately handle sensitive and confidential information. The candidate must enjoy a dynamic atmosphere, show good judgment, initiative and be willing to take on additional tasks and responsibilities as needed to achieve goals and deliverables.

What You’ll Do

• Complex calendar and meeting management: coordinate regular leadership team meetings, help set agendas and create PowerPoint slides, attend, and capture and follow through on action items; schedule numerous recurring meetings with stakeholders from across the organization; calendar regular meetings with direct reports and skip level team members
• Preparation of materials for presentations, as required, including to executive management team, North America Leadership Team, US Commercial leadership, and key external contacts
• As bandwidth allows ad hoc project management support for strategy & operations team
• Business travel arrangements include air, hotel, and car rental, along with arranging for the use of visitor offices and coordinating office support needs in satellite locations. Work collaboratively with the other Exec Admins across BNA and Biogen on tasks and projects. This can include organizing meetings, lunches, social activities, and associated logistics, ensuring visitors are escorted as needed and more.
• Accurate and timely preparation and submission of expense reports
• PO, SOW, and invoice processing support across the Specialty LT
• Maintain team distribution lists
• Coordinate new team member announcements, welcome meetings, and onboarding agendas
• Play an active role in supporting team culture and associated activities
• Maintain working knowledge of relevant Biogen policies and procedures and provide information in this regard as required

Who You Are

You possess excellent communication and organization skills and thrive in an ever-changing environment. You are customer service oriented and proactive in problem solving and anticipating the organization’s needs.

Required Skills

• Associate’s degree or the equivalent combination of education and experience required
• 5+ years’ experience in a corporate environment, with experience supporting an executive; preferably supporting executive positions in a commercial environment
• Excellent interpersonal, verbal and writing skills
• Resilient, self-directed, highly motivated, and passionate individual, with track record of consistent delivery on commitments
• Works with a sense of urgency, efficiency, and attention to detail
• Demonstrated ability to work efficiently and with minimum supervision in a fast-paced environment
• Possess a high-level of proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint
• Ability to exercise sound judgment and determine priorities. Proactively anticipate and identify issues and propose solutions or takes steps to resolve
• Demonstrated ability to use discretion and manage sensitive and confidential information
• Demonstrated ability to deal with a rapidly changing environment

Preferred Skills

• Experience in the biopharma industry is a plus

Job Level: Professional

Additional Information

The base compensation range for this role is: $88,000.00-$114,250.00

Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.

Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.

Benefits

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 paid days off for Personal Significance
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year
• Employee Resource Groups participation

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about Biogen.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.