Administrative Assistant

QCS Staffing; Indiana (PA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading staffing agency is looking for an Administrative Assistant in Indiana for a 12-month contract. This role supports a major pharmaceutical project, focusing on coordination and document management. The ideal candidate has strong experience with SharePoint and project-based administrative work, excellent communication skills, and the ability to manage multiple tasks. Join a transformative project and help deliver innovative solutions in the pharmaceutical industry.

Qualifications

• Experience in document management systems like SharePoint.
• Previous roles in project coordination or administration.
• Capable of handling multiple tasks efficiently.

Responsibilities

• Support the Design Verification Lead with coordination of PHRs.
• Track and manage actions ensuring timely completion.
• Maintain project documentation and version control.

Skills

SharePoint / document management experience

Project-based administrative experience

Strong communication skills

Ability to manage multiple actions

Strong attention to detail

Job description

Administrative Assistant - US, Indiana - 12 Month Contract

Be part of a next-generation pharmaceutical project that’s transforming how medicines are made.

We’re supporting a major new-build facility in Indiana, a multi-billion-dollar investment designed to push the boundaries of science and engineering. We’re looking for an Administrative Assistant to join the team and help deliver this world-class program.

What You’ll Do

• Support the Design Verification Lead (DVL) team with coordination of Process Hazard Reviews (PHRs), including scheduling, stakeholder identification, and logistics.
• Track and manage PHR actions, ensuring timely completion through proactive follow-up with responsible stakeholders.
• Maintain accurate records and reporting of PHR outputs and metrics. Own and manage the project document repository (EPIC / SharePoint), ensuring correct document storage, version control, and consistency across all project teams.
• Ensure design teams are compliant with document management standards and best practices.

What you’ll need

• Strong SharePoint / document management experience
• Experience in project-based administrative or coordination roles
• Ability to track, manage, and follow up on multiple actions simultaneously
• Strong communication skills and confidence working with technical teams
• Highly organised with strong attention to detail

Don’t miss your chance to be part of something extraordinary, apply now and let’s talk!