Administrative Assistant

Beacon Hill; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Beacon Hill is seeking an Administrative Assistant to support attorneys and practice teams in downtown Houston. This fully onsite role handles calendars, travel coordination, expense processing, and a range of administrative projects, delivering high-quality service in a fast-paced environment.

The ideal candidate has 3+ years of administrative experience, strong calendar and travel skills, and proficiency with Microsoft Office.

Qualifications

• 3+ years of administrative or executive support experience preferred.
• Experience supporting professionals in a corporate or professional services environment.
• Strong calendar management and scheduling experience.
• Experience coordinating travel and handling expense reporting.
• Proficiency with Microsoft Office Suite, including Outlook and Excel.
• Strong organizational skills with attention to detail.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Professional written and verbal communication skills.
• Strong customer service mindset and team-oriented approach.
• Comfortable learning new technologies and AI-enabled tools.

Responsibilities

• Provide administrative support to attorneys and practice groups
• Manage complex calendars, scheduling requests, and meeting coordination
• Coordinate domestic and international travel arrangements
• Prepare, review, and submit expense reports and reimbursements
• Support attorneys with administrative workflows and daily operations
• Communicate with internal departments and stakeholders to facilitate requests
• Assist with meeting planning, conference coordination, and event logistics
• Utilize Microsoft Office and firm technology platforms to complete assignments
• Track, prioritize, and manage multiple assignments simultaneously
• Partner with Practice Assistants and administrative staff to ensure high-quality support

Skills

Calendar management

Travel arrangements

Expense reporting

Microsoft Office

Outlook

Excel

Communication

Organization

Prioritization

Customer service

Tech adaptability

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Our client, a leading global professional services organization located in downtown Houston, is seeking an Administrative Assistant to support attorneys and practice teams in a fast-paced, client-focused environment. This individual will manage calendars, coordinate travel, process expenses, and assist with a wide variety of administrative projects while serving as a key resource to legal professionals. The ideal candidate thrives in a high-volume setting, can effectively prioritize competing requests, and takes pride in delivering exceptional service and support. This organization offers extensive training, career growth opportunities, and a highly collaborative team culture. This is a fully onsite position working standard business hours, 40 hours per week, in a direct hire capacity.

Job Responsibilities:

• Provide administrative support to attorneys and practice groups
• Manage complex calendars, scheduling requests, and meeting coordination
• Coordinate domestic and international travel arrangements
• Prepare, review, and submit expense reports and reimbursements
• Support attorneys with administrative workflows and daily operational needs
• Communicate with internal departments and stakeholders to facilitate requests
• Assist with meeting planning, conference coordination, and event logistics
• Utilize Microsoft Office and firm technology platforms to complete assignments
• Track, prioritize, and manage multiple assignments simultaneously
• Partner with fellow Practice Assistants and administrative staff to ensure high-quality support

Qualifications:

• 3+ years of administrative, executive support, or practice assistant experience preferred
• Experience supporting professionals in a corporate or professional services environment
• Strong calendar management and scheduling experience
• Experience coordinating travel and handling expense reporting
• Proficiency with Microsoft Office Suite, including Outlook and Excel
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize competing deadlines in a fast-paced environment
• Professional written and verbal communication skills
• Strong customer service mindset and team-oriented approach
• Comfortable learning new technologies, business systems, and AI-enabled tools

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.