856 - Administrative Assistant (Accounting & Finance) - Houston, TX Full Time

Apave America Inc.; Houston (TX); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Dental Insurance

Vision Insurance

Health Insurance

Paid Time Off

401(k) with matching

Flexible Spending Account (FSA)

Health Savings Account (HSA)

Job summary

Apave America Inc. in Houston, Texas is seeking a detail-oriented and proactive Administrative Assistant for the Accounting and Finance department. You will support various tasks including data entry, reconciliation, and maintenance of financial records using Excel and Sage 300. The ideal candidate possesses a high school diploma, is at least 18 years of age, and has proficiency in standard office software.

The role requires effective communication skills and the ability to work both independently and as part of a team in a fast-paced environment. Comprehensive benefits such as health, dental, vision insurance, and a 401(k) plan are offered.

Qualifications

• Detail-oriented and proactive individual.
• Ability to work independently and as part of a team.
• Must be at least eighteen (18) years of age.

Responsibilities

• Assist with data entry and maintenance of financial records.
• Support the accounting team with day-to-day administrative tasks.
• Follow up with internal departments for required documentation.

Skills

Attention to detail

Proficiency in Microsoft Excel

Organizational skills

Communication skills

Education

High School diploma or equivalent

Some college courses or AA degree preferred

Tools

Microsoft Outlook

Sage 300

Job description

Position Overview

The Administrative Assistant (Accounting & Finance) will be responsible for providing support to the Accounting and Finance department with data entry, data management, and general administrative tasks. The ideal candidate will be a detail-oriented and proactive individual and will play a key role in ensuring timely and accurate financial processing by coordinating with internal stakeholders and maintaining organized financial records.

Key Responsibilities

• Assist with data entry and maintenance of financial records (primarily using Excel and Sage 300)
• Support the accounting team with day-to-day administrative and operational tasks
• Follow up with internal departments to collect required documentation and information for timely processing
• Help manage and reconcile credit card transactions
• Ensure accuracy and completeness of timely processing
• Perform other duties as assigned by the accounting team

Qualifications

• High School diploma or equivalent required; some college level courses, or AA degree preferred
• Must be at least eighteen (18) years of age
• Proficiency in Microsoft Outlook, Excel and other standard office software
• Strong attention to detail, accuracy and organizational skills
• Excellent communication and follow‑up abilities
• Familiarity with credit card and expense management processes
• Ability to work independently and as part of a team in a fast‑paced environment
• Pre‑employment background checks will be required

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 20 pounds at times

Benefits

• Dental Insurance
• Vision Insurance
• Health Insurance
• Paid Time Off
• 401(k) w/matching
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)

NOTE

To be considered, applicants must be able to provide documentation of current or previous certifications, as well as all classroom and/or on‑the‑job training (OJT) hours required for certification.

Equal Employment Opportunity Statement

Apave America Inc. is an equal opportunity employer that prohibits discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, and other protected characteristics.

We make hiring decisions solely based on qualifications, merit, and business needs. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees.