Administrative Assistant

LMK Recruiting Solutions; Houston (TX); Hybrid; USD 26,000 - 34,000; Full time

Job summary

LMK Recruiting Solutions is seeking an Administrative Assistant in Houston on a hybrid schedule (3 days on-site, 2 days remote). You will provide operational, clerical, and technical support to ensure smooth business operations across the Houston market, with extended support for Kentucky/Indiana.

Responsibilities include managing daily admin tasks, data entry in Excel/Sheets, and maintaining Google Workspace files, with collaboration to support field teams and leadership on ad-hoc projects.

Qualifications

• Experience in administrative support or office coordination.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication.
• Proficiency with Excel and Google Workspace.

Responsibilities

• Oversee day-to-day admin tasks for the Houston office.
• Support Kentucky/Indiana field teams with paperwork and filings.
• Enter, cross-reference, and audit customer data, job orders and billing records in Excel/Sheets.
• Maintain shared company files, calendars, spreadsheets, and Docs/Sheets/Gmail in Google Workspace.
• Assist Jose Montoya with ad-hoc projects and scheduling.

Skills

Administrative support

Office coordination

Clerical tasks

Tools

Microsoft Excel

Google Workspace

Job description

Position Type: Full-time, Hourly ($22.00 per hour)

Work Arrangement: Hybrid (3 days on-site in Houston, TX office / 2 days remote)

Scope of Support: Primary administrative support for Houston; secondary operational support for Kentucky/Indiana

Position Overview

The Administrative Assistant provides operational, clerical, and technical support to ensure the smooth running of business operations across the Houston market, with extended administrative support for the Kentucky/Indiana territory. Working on‑site three days a week and remotely two days, this role works under direct leadership to handle office workflow, records organization, scheduling, customer communication support, and internal reporting.

Key Responsibilities

• Operational Administration: Manage day‑to‑day administrative tasks for the Houston office, including file organization, supply orders, mail routing, and internal communication.
• Cross‑Market Support: Assist the Kentucky and Indiana field teams with paperwork, client file setups, service record filings, and documentation requests.
• Data Entry & Reporting: Enter, cross‑reference, and audit customer data, job orders, and billing records using Microsoft Excel and Google Sheets.
• Tool & Platform Management: Maintain shared company files, calendars, spreadsheets, and documentation using Google Workspace (Docs, Sheets, Drive, Gmail).
• Direct Administrative Assistance: Support Jose Montoya with ad‑hoc projects, correspondence, appointment coordination, and operational workflow follow‑ups.

Qualifications

• Demonstrated experience in an administrative support, office coordinator, or clerical role.
• High proficiency with technological tools, specifically Microsoft Excel (formulas, data sorting, list management) and Google Workspace (Drive, Docs, Sheets, Gmail, Calendar).
• High organizational discipline with attention to detail and ability to track tasks across multiple regional operations.
• Clear written and verbal communication skills; professional demeanor in both office and remote settings.