Administrative Assistant

Staffmark; Houston (TX); On-site; USD 46,000 - 52,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits (medical,Dental

Life Insurance and Disability

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Staffmark is seeking an Administrative Assistant in Houston, TX to support daily business operations and coordinate administrative tasks in a fast-paced office. You will help teams stay productive while managing calendars, communications, and documentation with accuracy.

The role emphasizes strong organizational skills, attention to detail, and excellent written and verbal communication. Benefits include comprehensive coverage and a professional team environment.

Qualifications

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.
• At least one year of administrative, office support or clerical experience preferred.
• Proficiency with Microsoft Office and common office software.

Responsibilities

• Coordinate meetings, calls and room reservations across time zones.
• Manage high volumes of calls and emails with timely communication.
• Maintain calendars and support scheduling needs.
• Arrange travel, accommodations, visas, and transportation bookings.
• Process expenses and invoices accurately and on time.
• Provide day-to-day administrative support and assist with projects.
• Offer backup support during planned absences.

Skills

Microsoft Office

Organization

Communication

Customer service

Multitasking

Education

High school diploma or GED

Associate degree or admin coursework preferred

Tools

Office software

Job description

Total Talent Solutions Now Hiring for an Administrative Assistant
Location: Houston, TX
Pay Rate: $22.00 per hour
Schedule: Monday to Friday, 9:00 am to 5:00 pm

Paperwork? Phones? People? You Make It Look Easy.

Some call it multitasking, you call it your daily routine. Step into this Administrative Assistant role and show off your skills in keeping people, projects, and priorities perfectly aligned. Fast-paced? Always. Fun? Definitely.

Looking for Administrative Assistant jobs in Houston where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

If your skills and experience are a good match for this role. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Job Duties

• Coordinate meetings, conference calls, and room reservations across multiple time zones
• Manage high volumes of phone calls and emails while ensuring timely communication
• Maintain calendars for banking professionals and support scheduling needs
• Arrange travel, accommodations, visa applications, and transportation bookings
• Process expenses and invoices accurately and on time
• Provide day-to-day administrative support and assist with special projects
• Offer backup support for team members during planned absences

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• At least one year of administrative, office support, receptionist, or clerical experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as an Administrative Assistant.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

“I enjoy working on my assignment. If I have a problem, I can always count on the staff to help fix the issues I’m having or lead me in the right direction. They are very helpful and always there when needed.” – Staffmark, Administrative Assistant

What You Will Do

As an Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

The Administrative Assistant supports the flow of information, communication, and coordination within a professional office setting. This role requires strong organization, accurate recordkeeping, and the ability to provide dependable support across a variety of administrative needs.

Successful Administrative Assistant candidates are comfortable preparing documents, maintaining files, scheduling activities, answering questions, and helping teams stay aligned. The role requires flexibility, attention to detail, and the ability to adjust as priorities change throughout the day.

As a key support position, the Administrative Assistant helps create a workplace where people have the information, resources, and assistance they need to perform well.