Administrative Assistant

Hickam Communities LLC; Waipahu (HI); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

11 Paid Holidays

Accrued Time Off

Sick Time

401(k) match

Medical, Dental, & Vision options

Flexible Spending Account

Dependent Care FSA

Long Term Disability

Life and AD&D

Tuition Reimbursement

Wellness program

Employee Assistance Program

Job summary

Hickam Communities LLC in Honolulu, HI is seeking an Administrative Assistant to support the Director of Property Management and the office. The role involves handling confidential documents, preparing correspondence, meeting minutes, and coordinating schedules, travel, and office logistics.

This position requires a high school diploma or GED, 1–3 years in administration, and strong MS Office skills. Bachelor's degree is preferred.

Qualifications

• High School Diploma or GED required; Bachelor's degree in a business related field preferred
• 1–3 years experience in an administrative role required
• 2–5 years in human resources or administrative experience preferred

Responsibilities

• Attend weekly team meetings and trainings; prepare correspondence, meeting minutes and compiling documents
• Maintain supervisor's calendar; arrange and schedule meetings, and arrange travel and other accommodations
• Generate weekly and monthly project reports; assist with other reports as needed
• Coordinate and compile property management reports
• Ensure coverage of office hours and maintain office supply inventory; prepare presentations for property management
• Coordinate tasks across multiple departments and levels throughout the organization
• Handle petty cash for office property management staff
• Execute projects assigned by DPM
• Support the DPM with all aspects of property managements

Skills

Calendar management

Report generation

Travel arrangements

Communication skills

Customer service

Confidentiality handling

Education

High School Diploma or GED

Bachelor's degree in business or related field (preferred)

Tools

MS Office

Web-based applications

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Regular Full Time Clerical Honolulu, HI, US

6 days ago Requisition ID: 1468

Why Hickam Communities?

At Hickam Communities, we turn housing into homes. We recognize that our team members are responsible for our growth and success, and we challenge them to constantly be their best in our fast-paced workplace. We value results, teamwork, innovation, and mutual respect. Come join our team and be part of a nationally recognized leader in property management and development, where we view ourselves as trailblazers as we tackle the challenges ahead.

• Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday)
• 401(k) plan with a company match
• Various comprehensive Medical, Dental, & Vision plan options for you and your family
• Flexible Spending Account and Dependent Care Flexible Spending Account
• Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance
• Tuition Reimbursement program and continuous training and development opportunities
• Wellness program (group challenges, seminars, gym membership reimbursement)
• Employee Assistance Program

The Administrative Assistant acts as an administrative resource for the Director of Property Management (DPM) and secretarial duties of the group/office, much of which is of sensitive and confidential nature.

Primary Responsibilities:

• Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents
• Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations
• Generate weekly and monthly project reports. Assist with other reports as needed
• Coordinate and compile property management reports
• Responsible for ensuring coverage of office hours and maintaining office supply inventoryPrepare presentations for property management
• Coordinate tasks across multiple departments and levels throughout the organization
• Handle petty cash for office property management staff
• Execute projects assigned by DPM
• Support the DPM with all aspects of property managements

Job Requirements:

• High School Diploma or GED required; Bachelor's degree in a business related field preferred
• Minimum 1 - 3 years experience working in an administrative role required
• 2 - 5 years human resources or administrative experience preferred
• Experience with computer systems required including web based applications and Microsoft Office
• Able to summarize and communicate moderately complex information in varied written and verbal formats
• Able to provide a high level of customer service to internal and external customers
• Able to manage multiple assignments and tasks and work under pressure
• Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy