Administrative Assistant

Breakthru Beverage; United States; Remote; USD 50,000 - 65,000; Full time

Job summary

Breakthru Beverage is seeking an Administrative Assistant to provide essential support to a department and/or corporate functions. The role requires effective communication and discretion to ensure smooth execution of administrative tasks.

Responsibilities include coordinating meetings, handling travel, managing SAP transactions, and maintaining organized records. A bachelor’s degree or equivalent experience is required, with at least 1 year in a similar role.

Qualifications

• Bachelor’s degree in related field or equivalent training/work experience.
• Minimum 1 year of administrative experience with similar responsibilities.
• Proficient with MS Office and presentation software; able to learn new programs.
• Strong communication, diplomacy, and discretion; customer service oriented.
• Ability to multi-task, work independently or in a team, meet deadlines.

Responsibilities

• Coordinate appointments, meetings, meals, and travel arrangements.
• Answer phone traffic and office voicemail.
• Process daily mail and time-sensitive materials.
• Maintain organized records and filing systems.
• Manage office supplies and equipment; assist in special projects.
• Process incentives and orders in SAP; reconcile discrepancies in SAP.
• Enter pricing for the Division and report pricing changes to SevenFifty.com.
• Process chargebacks and share pricing updates with Sales Force.

Skills

Effective communication

Customer service

Multi-tasking

Attention to detail

Problem solving

Analytic and reporting skills

Education

Bachelor’s degree or related field

Tools

MS Office

Presentation software

SAP

Workday

Job description

Are you a current Associate? To be considered, you must submit your application through the internal Career Portal (Jobs Hub).

Time Type: Full time

Remote Type:

Job Description Summary

The Administrative Assistant provides administrative support to a department and/or corporate functions. This position requires effective communication skills and confidentiality. Ensure a smooth and expedited execution of all administrative details.

Job Description

Job Responsibilities

• Supports the department by coordinating appointments, meetings, lunches, and travel arrangements as needed.
• Answer incoming phone traffic and office voicemail.
• Processes daily mail by coordinating ingoing/outgoing and drop off/pick up time sensitive materials.
• Maintains orderly records and files by creating organized filing system.
• Maintains office supplies including copy and fax equipment, FedEx and miscellaneous office equipment by ordering and tracking as needed.Contributes to team effort by assisting in special projects as needed and providing administrative assistance to other functional areas.
• Processes incentives and orders in SAP.
• Reconcile discrepancies in SAP on orders.
• Enter pricing for the Division
• Process chargebacks
• Share pricing changes and updates with Sales Force
• Report pricing to SevenFifty.com
• Other clerical work in SAP as needed.
• Other duties, as assigned by the jobholder’s supervisor, may also be required.

Minimum Qualifications

• Bachelor’s degree in related field and/or equivalent training and work experience
• Minimum of 1 year of experience in an administrative position with similar responsibilities
• Proficient PC skills using MS Office and other various computer programs including presentation software
• Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
• Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines
• Analytic and Reporting skills
• Utilize sound judgement and problem-solving skills
• Ability to work in fast-paced, high-volume, team environment

Preferred Qualifications

• Skills using various computer systems including SAP and Workday
• Excellent typing and/or work processing skills and transcribing

Physical Requirements

While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone

Competencies

• Accountable for meeting own targets, work is reviewed periodically.
• Problems encountered will be defined, repetitive, and routine with a solution readily available.

This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description.

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Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available here. If you need a reasonable accommodation because of a disability for any part of the employment process, please call [phone] and let us know the nature of your request and your contact information.