Administrative Assistant

Dismukes Awning LLC; Greeneville (TN); Sur place; USD 32 000 - 42 000; Plein temps

Résumé du poste

Dismukes Awning LLC in Greeneville, TN is seeking a full-time Administrative Assistant to handle daily office operations on-site. The role involves answering calls, greeting visitors, maintaining calendars, organizing files, processing mail, and supporting data entry for customer orders and project documentation.

You will prepare basic reports, assist with billing and invoicing, and coordinate communication between office, installation teams and management.

Qualifications

• High school diploma or equivalent required or beneficial.
• Strong scheduling, filing, and data entry skills.
• Excellent phone etiquette and professional communication with customers and team members.
• Experience providing executive administrative support to supervisors or management is preferred.
• Proficiency with office software and basic computer skills.
• Detail-oriented, organized, and good at time management.
• On-site full-time work in Greeneville, TN with collaboration between field and office staff.

Responsabilités

• Answer phone calls and greet visitors in a professional manner.
• Manage scheduling, calendars, and basic office filing.
• Process incoming and outgoing mail and support data entry for orders and project documents.
• Prepare basic reports, assist with billing/invoicing, and coordinate communication between office, installation teams, and management.

Connaissances

Scheduling

Phone etiquette

Customer service

Communication

Time management

Data entry

Formation

High school diploma or equivalent

Outils

Microsoft Office

Description du poste

Company Description

Dismukes Awning LLC is a U.S.-based company located at 1005 S Meadows Dr in Austin, Texas. The company specializes in awning products and related services, supporting customers with durable and functional shade solutions. Team members work in a hands-on environment that supports construction and installation operations, as well as office-based administrative functions. Dismukes Awning LLC values reliability, service quality, and efficient coordination between field and office staff. Applicants can expect a workplace that encourages strong organization and clear communication.

Role Description

The Administrative Assistant role is a full-time, on-site position based in Greeneville, TN. This role is responsible for managing daily office operations, including answering phone calls, greeting visitors, and responding to inquiries in a professional manner. The Administrative Assistant will handle scheduling, maintain calendars, organize files, process incoming and outgoing mail, and support data entry for customer orders and project documentation. The role includes preparing basic reports, assisting with billing and invoicing, and coordinating communication between office, installation teams, and management. The Administrative Assistant is expected to maintain a neat and organized workspace, uphold confidentiality, and support leadership with routine administrative tasks as needed.

Qualifications

• Demonstrated Administrative Assistance and Clerical Skills, including scheduling, filing, and data entry.
• Strong Phone Etiquette and Communication skills, with the ability to interact professionally with customers and team members.
• Experience providing Executive Administrative Assistance or similar support to supervisors or management.
• Proficiency with office software (e.g., email, word processing, spreadsheets) and basic computer skills.
• Strong attention to detail, organization, and time management abilities.
• Ability to work on-site full time in Greeneville, TN and collaborate effectively with field and office staff.
• Prior experience in an office or administrative role is preferred; experience in construction, manufacturing, or service industries is a plus.

High school diploma or equivalent required; additional training or coursework in office administration is beneficial.