Administrative Assistant

OtterBase; Grand Rapids (MI); On-site; USD 35,000 - 50,000; Full time

Job summary

OtterBase is hiring an Administrative Assistant in Grand Rapids, Michigan. In this role, you will coordinate meetings across various departments and work closely with department heads and external contacts. The position requires a strong proficiency in MS Teams and excellent organizational skills.

The ideal candidate will have 1-3 years of administrative experience and be adept at managing multiple schedules while maintaining a professional demeanor. Strong communication skills are essential for success in this role.

Qualifications

• 1-3 years of scheduling or administrative experience, preferably in a corporate setting.
• Strong proficiency in MS Teams and scheduling tools.
• Excellent organizational skills and the ability to manage multiple schedules.

Responsibilities

• Coordinate and schedule meetings for corporate teams.
• Collaborate effectively with department heads and assistants.
• Engage in extensive interaction, maintaining a professional demeanor.

Skills

Scheduling or administrative experience

Proficiency in MS Teams

Organizational skills

Exceptional communication skills

Tools

MS Teams

Scheduling tools

Job description

Position Overview

As an Administrative Assistant, you'll play a crucial role in orchestrating meetings across various departments. We are looking for administrative professionals who excel in managing ambiguity. You'll work closely with department heads, their assistants, and external contacts, facilitating extensive communication and coordination.

Key Responsibilities

• Coordinate and schedule meetings for corporate teams.
• Collaborate effectively with department heads, assistants, and candidates, navigating through frequent back-and-forth interactions.
• Leverage MS Teams for seamless communication and coordination.
• Draw upon experience in scheduling large meetings to ensure flexible and efficient scheduling.
• Engage in extensive interaction, maintaining a professional demeanor throughout.

Qualifications

• 1-3 years of scheduling or administrative experience, preferably in a corporate setting.
• Strong proficiency in MS Teams and scheduling tools
• Experience in scheduling large meetings, demonstrating adaptability and problem-solving skills.
• Excellent organizational skills and the ability to manage multiple schedules with ease.
• Exceptional communication skills, both written and verbal, with a professional demeanor.
• Ability to effectively engage with stakeholders, including department heads and external partners