Administrative Assistant

Greenspire School; Garfield Township (MI); On-site; USD 21,000 - 28,000; Part time

Job summary

Greenspire School in Traverse City is seeking a Part Time Administrative Assistant to provide essential administrative and organizational support to staff and leadership. The role involves communication, scheduling, records management, and office operations while delivering professional service to students and families.

Responsibilities include answering phones, greeting visitors, maintaining documents, assisting with meetings, and handling confidential information with discretion.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or additional education in Business Administration, Office Administration, or related field preferred.
• Previous administrative, clerical, or office experience preferred.
• Previous experience in a school or educational setting preferred.
• Proficiency with Microsoft Office and Google Workspace preferred.
• Strong written and verbal communication skills.
• Excellent organizational and customer service skills.
• Ability to work independently and collaboratively with staff.
• Professional, dependable, and detail-oriented.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide day-to-day administrative and clerical support to school staff and leadership.
• Answer phones, respond to emails, and direct inquiries to appropriate staff.
• Greet and assist students, families, staff, and visitors professionally.
• Maintain accurate records, files, forms, and other documents.
• Assist with scheduling meetings and school activities.
• Prepare correspondence, reports, and presentations as needed.
• Assist with attendance, enrollment records, and related documentation.
• Support communication with families and staff regarding school activities.
• Assist with ordering, inventory, supplies, and general office organization.
• Enter and maintain information in school databases and systems.
• Assist with school events and meetings.
• Handle confidential information appropriately.
• Follow school policies, procedures, and safety protocols.
• Perform other duties as assigned.

Skills

Communication skills

Organizational skills

Time management

Team collaboration

Confidentiality

Education

High school diploma or equivalent

Associate’s degree or additional education

Tools

Microsoft Office

Google Workspace

Job description

Greenspire School, located in Traverse City, is hiring a Part Time Administrative Assistant.

The Greenspire School offers a unique educational program for high school students based on purposeful connections between individuals, communities, and the environment for grades 6th - 12th.

Job Summary

The Administrative Assistant provides administrative and organizational support to school staff and leadership to help ensure efficient daily operations. This position assists with communication, scheduling, records, correspondence, and general office responsibilities while providing professional and courteous service to students, families, staff, and visitors.

Responsibilities

Essential Duties

• Provide day-to-day administrative and clerical support to school staff and leadership.
• Answer phones, respond to emails, and direct inquiries to the appropriate staff member.
• Greet and assist students, families, staff, and visitors in a professional and welcoming manner.
• Maintain accurate records, files, forms, and other administrative documents.
• Assist with scheduling meetings, appointments, and school activities.
• Prepare correspondence, reports, presentations, and other documents as needed.
• Assist with student attendance, enrollment records, and other school-related documentation.
• Support communication with families and staff regarding school activities, schedules, and procedures.
• Assist with ordering, inventory, supplies, and general office organization.
• Enter and maintain information in school databases and administrative systems.
• Assist with school events, meetings, and other administrative activities.
• Handle confidential student, staff, and school information appropriately.
• Follow school policies, procedures, and safety protocols.
• Perform other duties as assigned.

Cognitive Demands

• Strong organizational and time-management skills.
• Ability to manage multiple tasks and priorities.
• Strong attention to detail and accuracy.
• Ability to communicate clearly and professionally.
• Ability to problem-solve and exercise sound judgment.Ability to maintain confidentiality.
• Ability to learn and effectively use various office and school-based systems.

Physical Demands

• Ability to sit, stand, and walk throughout the school building for extended periods.
• Ability to work at a computer for extended periods.
• Ability to frequently use a keyboard, telephone, copier, and other office equipment.
• Ability to occasionally lift or carry office supplies and materials weighing up to 25 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or additional education in Business Administration, Office Administration, or a related field preferred.
• Previous administrative, clerical, or office experience preferred.
• Previous experience working in a school or educational setting is preferred.
• Proficiency with Microsoft Office and Google Workspace preferred.
• Strong written and verbal communication skills.
• Excellent organizational and customer service skills.
• Ability to work independently and collaboratively with staff.
• Professional, dependable, and detail-oriented.
• Ability to maintain confidentiality and exercise sound judgment.

For more information on Greenspire School, please visit our website at https://greenspireschool.org/.

CS Partners/Partner Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, genetic information, military or veteran status, sexual orientation and gender identity or expression, marital status, familial status, height, weight, or any other protected status under federal, state or local laws.