Administrative Assistant

CS Partners; Traverse City (MI); On-site; USD 17,000 - 28,000; Part time

Job summary

The Greenspire School in Traverse City is seeking a part-time Administrative Assistant to provide essential administrative and organizational support to staff and leadership. The role includes handling communications, scheduling, records, and general office duties while serving students, families, and visitors with professionalism.

Ideal candidates will have a high school diploma, strong communication and organizational skills, and experience in an educational setting.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or additional education in Business Administration, Office Administration, or a related field preferred.
• Previous administrative, clerical, or office experience preferred.
• Previous experience working in a school or educational setting is preferred.
• Proficiency with Microsoft Office and Google Workspace preferred.
• Strong written and verbal communication skills.
• Excellent organizational and customer service skills.
• Ability to work independently and collaboratively with staff.
• Professional, dependable, and detail-oriented.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide day-to-day administrative and clerical support to school staff and leadership.
• Answer phones, respond to emails, and direct inquiries to the appropriate staff member.
• Greet and assist students, families, staff, and visitors in a professional and welcoming manner.
• Maintain accurate records, files, forms, and other administrative documents.
• Assist with scheduling meetings, appointments, and school activities.
• Prepare correspondence, reports, presentations, and other documents as needed.
• Assist with student attendance, enrollment records, and other school-related documentation.
• Support communication with families and staff regarding school activities, schedules, and procedures.
• Assist with ordering, inventory, supplies, and general office organization.
• Enter and maintain information in school databases and administrative systems.
• Assist with school events, meetings, and other administrative activities.
• Handle confidential student, staff, and school information appropriately.
• Follow school policies, procedures, and safety protocols.
• Perform other duties as assigned.

Skills

Microsoft Office

Google Workspace

Communication

Organization

Education

High school diploma or equivalent

Associate’s degree or related field

Tools

Office software

Job description

The Greenspire School is currently hiring for a Part Time Administrative Assistant.

Serving students in grades 6-12 in Traverse City, The Greenspire School is a tuition-free public charter school where learning extends beyond the classroom through Project-Based Learning, environmental education, and meaningful connections to the community and natural world. Our school encourages students to become thoughtful problem-solvers, engaged citizens, and environmental stewards while developing curiosity, collaboration, and a sense of responsibility. Support staff play an important role in creating the student-centered environment that makes this authentic learning possible by assisting students and classrooms, supporting colleagues, and helping the school operate smoothly each day. If you are collaborative, dependable, and excited to contribute to a school community where learning has purpose, we invite you to join The Greenspire School team.

Job Summary

The Administrative Assistant provides administrative and organizational support to school staff and leadership to help ensure efficient daily operations. This position assists with communication, scheduling, records, correspondence, and general office responsibilities while providing professional and courteous service to students, families, staff, and visitors.

Responsibilities

Essential Duties

• Provide day-to-day administrative and clerical support to school staff and leadership.
• Answer phones, respond to emails, and direct inquiries to the appropriate staff member.
• Greet and assist students, families, staff, and visitors in a professional and welcoming manner.
• Maintain accurate records, files, forms, and other administrative documents.
• Assist with scheduling meetings, appointments, and school activities.
• Prepare correspondence, reports, presentations, and other documents as needed.
• Assist with student attendance, enrollment records, and other school-related documentation.
• Support communication with families and staff regarding school activities, schedules, and procedures.
• Assist with ordering, inventory, supplies, and general office organization.
• Enter and maintain information in school databases and administrative systems.
• Assist with school events, meetings, and other administrative activities.
• Handle confidential student, staff, and school information appropriately.
• Follow school policies, procedures, and safety protocols.
• Perform other duties as assigned.

Cognitive Demands

• Strong organizational and time-management skills.
• Ability to manage multiple tasks and priorities.
• Strong attention to detail and accuracy.
• Ability to communicate clearly and professionally.
• Ability to problem-solve and exercise sound judgment.
• Ability to maintain confidentiality.
• Ability to learn and effectively use various office and school-based systems.

Physical Demands

• Ability to sit, stand, and walk throughout the school building for extended periods.
• Ability to work at a computer for extended periods.
• Ability to frequently use a keyboard, telephone, copier, and other office equipment.
• Ability to occasionally lift or carry office supplies and materials weighing up to 25 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or additional education in Business Administration, Office Administration, or a related field preferred.
• Previous administrative, clerical, or office experience preferred.
• Previous experience working in a school or educational setting is preferred.
• Proficiency with Microsoft Office and Google Workspace preferred.
• Strong written and verbal communication skills.
• Excellent organizational and customer service skills.
• Ability to work independently and collaboratively with staff.
• Professional, dependable, and detail-oriented.
• Ability to maintain confidentiality and exercise sound judgment.

To learn more about The Greenspire School and our school community, please visit our website at https://greenspireschool.org/.

CS Partners/Partner Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, genetic information, military or veteran status, sexual orientation and gender identity or expression, marital status, familial status, height, weight, or any other protected status under federal, state or local laws.