ADMINISTRATIVE ASSISTANT

UACJ Automotive Whitehall Industries; Futrell (KY); On-site; USD 32,000 - 46,000; Full time

Job summary

UACJ Automotive Whitehall Industries in Kentucky is seeking an Administrative Assistant to provide information in response to inquiries and to handle and resolve complaints. You will assist with office needs and manufacturing tasks, including inventory cycle counting and preparing materials for meetings.

The role requires a high school diploma, 2 years of related experience, and a valid driver’s license. Proficiency in Microsoft Office and strong communication skills are essential in a

Qualifications

• High School Diploma or equivalent required.
• 2 years’ experience in related field.
• Valid driver’s license and reliable transportation.
• Knowledge of Microsoft Office, telephone systems and manufacturing processes.
• Computer skills including Microsoft Excel and Microsoft Word.
• Good written and verbal communication skills.

Responsibilities

• Maintain office and plant supply inventory and order as required.
• Cycle counting inventory.
• Present monthly safety trainings.
• Prepare monthly or weekly reports for management.
• Handle receivables, pack slips, etc. for corporate payment.
• Answer phones and greet visitors to the plant.
• Run office errands.
• Perform other duties as assigned.

Skills

Communication

Computer literacy

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Telephone systems

Job description

Job Purpose: Support UACJ by providing information in response to inquiries about products and services and to handle and resolve complaints. The Administrative Assistant helps support the office needs and manufacturing facility by completing critical administrative tasks in a timely manner. Examples of possible tasks include: presenting monthly safety training, preparing materials for meetings, filing, cycle counting of inventory etc.Qualifications:· Education and Experience: High School Diploma or equivalent, 2 years’ experience in related field. Must have a valid driver’s license and reliable transportation.· Knowledge: Knowledge of Microsoft Office, telephone systems and Knowledge of manufacturing processes and procedures.· Skills/Abilities: Computer skills, including Microsoft Excel and Microsoft Word. Good written and verbal communication skills, ability to communicate and interact successfully with people.Essential Duties and Responsibilities of the Job:1. Maintain office and plant supply inventory and order as required2. Cycle counting inventory3. Presenting monthly safety trainings4. Prepare monthly or weekly reports for management5. Handle all receivables, pack slips, etc. by sending to corporate for payment6. Answering phones and greeting visitors to the plant7. Running errands for the office8. Other duties as assigned.Level of Authority: No direct reportsPhysical Demands: Requires long periods (in excess of 4-hours) of sitting, computer and telephone use. Frequently required to lift items less than 10 lbs. in weight, and face to face conversations with employees and vendors.