Administrative Assistant

Healthcare Realty Services LLC; Fort Worth (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Healthcare Realty Trust in Fort Worth seeks an Administrative Assistant to support its medical office building portfolio. The role handles phones, correspondence, expense reporting, and document processing with tenants, vendors, and maintenance teams.

Candidates should bring 4+ years of office experience in property management, strong communication and organizational skills, and proficiency with Microsoft Office; bilingual ability is a plus.

Qualifications

• Four+ years of office experience in property management or equivalent.
• Strong communication and organizational skills.
• Ability to read and understand contracts.
• Intermediate to advanced MS Office skills.
• Bilingual preferred but not required.

Responsibilities

• Answer phones, draft and distribute correspondence, expense reporting.
• Prepare service contracts and construction agreements and accompanying paperwork.
• Send and track paperwork through the approval processes.
• Coordinate with tenants, building maintenance staff and vendors to ensure work orders are complete.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and contractor certificates of insurance.
• Process, organize and review regional paperwork.
• Prepare regional reports.
• Perform additional duties as assigned by the Property Manager and other company management.

Skills

Office experience

Communication

MS Office

Contract reading

Bilingual

Organizational skills

Prioritization

Tools

Microsoft Office Suite

Job description

Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Fort Worth medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities.Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/DisabilitiesRequirementsFour+ years progressively responsible office environment experience in property management company or equivalent.Congenial disposition, accounting capabilities, excellent communication and organizational skills.Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.Ability to read and understand contracts.Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.Bilingual, preferred not requiredJob DutiesPerform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.Work with tenants, building maintenance staff and vendors to ensure work orders are complete.Prepare monthly chargebacks and rent statements.Maintain system for tenant, vendor, and contractor certificates of insurance.Process, organize and review regional paperwork.Prepare regional reports.Perform any additional duties assigned by the Property Manager and other company management.