Administrative Assistant

healthcarerealty; Fort Worth (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Matched 401(k)

Growth opportunities

Equal Opportunity Employer

Job summary

Healthcare Realty Trust is seeking an Administrative Assistant for our Fort Worth medical office building portfolio. The role supports tenant relations, coordination with vendors, and handling contracts and paperwork.

Ideal candidates have 4+ years in an office environment in property management, strong communication and organizational skills, and proficiency with Microsoft Office. Bilingual abilities are a plus and growth opportunities exist within the portfolio.

Qualifications

• Four+ years progressively responsible office environment experience in property management company or equivalent.
• Congenial disposition, accounting capabilities, excellent communication and organizational skills.
• Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
• Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
• Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
• Ability to read and understand contracts.
• Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
• Bilingual, preferred not required

Responsibilities

• Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
• Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
• Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and contractor certificates of insurance.
• Process, organize and review regional paperwork.
• Prepare regional reports.
• Perform any additional duties assigned by the Property Manager and other company management.

Skills

Office administration

Communication skills

Organizational skills

Multitasking

Bilingual (preferred)

Tools

Microsoft Office Suite

Job description

Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Fort Worth medical office building portfolio.

• We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities.

Equal Opportunity and Affineative Action Employer including Minorities/Women/Veterans/Disabilities Requirements

• Four+ years progressively responsible office environment experience in property management company or equivalent.
• Congenial disposition, accounting capabilities, excellent communication and organizational skills.
• Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
• Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
• Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
• Ability to read and understand contracts.
• Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
• Bilingual, preferred not required

Job Duties

• Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
• Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
• Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and contractor certificates of insurance.
• Process, organize and review regional paperwork.
• Prepare regional reports.
• Perform any additional duties assigned by the Property Manager and other company management.